Job: Administrative Support Specialist

Position Description
Administrative Support Specialist

Anticipated Starting Salary Range: $43,600 - $50,000

Starting Salary Commensurate with Qualifications and Experience

The State Corporation Commission's (SCC) Office of Commission Comptroller (OCC) seeks a detail-oriented Administrative Support Specialist interested in a rewarding public service career. This position will provide administrative support within OCC, including assisting their Fiscal Operations team and their Facilities team.

Essential responsibilities of the Administrative Support Specialist position will include:

• Supporting the Facilities Manager with the badging system for the entire SCC, to include creating and issuing ID badges for employees, contractors and other building occupants.
• Managing and issuing parking permits for the SCC's contracted parking garages.
• Supporting and updating visitor and security policies and procedures, post orders, and the standard operating procedures manual.
• Maintaining and reviewing building visitor logs.
• Assisting with the Air & Travel Card programs for SCC divisions.
• Checking and distributing OCC Mail, including pick-ups/deliveries.
• Assisting with processing requisitions, invoices, and deposits.
• Answering inquiries or supplying information concerning division functions and procedures both verbally and in writing.
• Conducting research and organizing data required by senior staff for special reports and/or initiatives.
• Maintaining OCC inventories, to include hardware, software, furniture, office supplies, etc.
• Performing other related work or project support as assigned.

This position's work schedule is in the office Monday through Friday. The SCC offers on-the-job training, as well as opportunities to attend job-related training.
Qualifications
Preferred Qualifications

• Experience providing administrative support to office staff including experience with clerical practices, policies, and procedures.
• Considerable knowledge of administrative operations and programs.
• Knowledge of travel and procurement policies and procedures.
• Knowledge of bookkeeping practices and procedures.
• Knowledge of program administration processes and methodologies.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• A bility to anticipate needs and proactively assist in solving problems and handling issues.
• Ability to multitask and prioritize tasks.
• A bility to maintain complex records, organize data, and prepare reports.
• Proficiency in the use of PCs, Microsoft Office Products, and databases.
• Ability to design and produce effective informational materials.
• Ability to establish new processes and procedures.
• Availability to work in the downtown Richmond office Monday-Friday.

SCC Information

Located in downtown Richmond, Virginia, the SCC is a state agency with regulatory authority over many business and economic interests in Virginia. More information about the SCC may be found on our website: www.scc.virginia.gov .

The SCC offers its employees rewarding, impactful work; work-life balance; and professional development opportunities. The SCC fosters a high-performing workforce with a commitment to diversity and inclusion, collaboration, and alignment with the SCC's mission and strategic goals. Core benefits provided to SCC employees include competitive health and life insurance programs, pre-tax spending accounts, leave programs, and paid state holidays. Employees participate in a state retirement plan with options for tax-deferred retirement savings including employer matching. The state funds a short and long-term disability program.

The SCC regulates various companies and industries in Virginia; therefore, to avoid any conflict, employees are required to sign a Conflict of Interest Form and must dispose of any stock they hold in a regulated company or dispose of any licenses or certificates they hold in any industry regulated by the SCC unless otherwise permitted. Employees also shall report employment of household members by a regulated company.

The SCC does not provide employer sponsorship. We use the E-Verify system to confirm identity and work authorization.

The SCC is an Equal Opportunity Employer. As a Virginia Values Veterans (V3) Certified Employer, we value and encourage veterans and members of the Reserves and National Guard to apply.

The information you submit must clearly demonstrate your experience and qualifications as they relate to this position. Interview consideration is based on the information submitted online. If requested, the SCC will provide reasonable accommodation to applicants in need of accommodation in order to provide access to the application and interview process. A background investigation is conducted on the selected candidate as a condition of employment.

This position is classified in the SCC Salary Structure as a Grade O-7 and is classified as non-exempt under the provisions of the Fair Labor Standards Act (FLSA).
How To Apply
This position will remain open until filled; however, interested candidates are strongly encouraged to apply by close of business on September 20, 2024 .

Qualified internal and external candidates are encouraged to apply. If you are an external candidate, apply by clicking the Apply button on this page . If you are an internal candidate, apply using eSCC (Oracle) - iRecruitment Employee Candidate.

Minimum Salary 43600.00 Maximum Salary 50000.00 Ad Close Date