Junior Facility Support Coordinator

Description

Responsibilities:

The Facilities Coordinator will be required to acts independently as initial point of contact for all site facility-related matters.

They will provide support to and ensure all facility assets meet business and legal requirements, Creates PR/POs and manages invoicing process in Ariba, approved to make minor discretionary purchases, management and supervision of all Soft and Hard services (partnering closely with the local landlord, building management, site-based employees, or facility vendors as required), conduct stakeholder management meetings, maintaining of site records and documents, management of facilities requests, support facilities team on all relevant projects, reporting and programs. Supports energy and waste/recycle efficiency initiatives with monthly program updates, reports and tracking.

Provides access, training, and support to staff on facility equipment.

The role will be required to provide additional support to front of house services where required, included (but not limited to) visitor management, management of incoming phone

calls, conducting site inductions, management of office mail/courier services, management of access control arrangements, ordering of office supplies, the booking and setting up of

meeting rooms, resupply of office and café consumables, management of site notices, signs, and certificates, and supporting the Facilities Specialist/Manager as required.

The role will also be required to support the sites safety arrangements including providing direct support to the regional HSE management, through the reporting of non-compliance issues, the monitoring and restocking of first aid supplies, maintaining and communicating HSE/Emergency information to visitors who are visiting the office for the first time, assisting with evacuation/shelter in place.

High School diploma or equivalent.

Good literacy, numeracy and IT / Microsoft Office skills required.

Minimum of 3 years’ experience in facility support role or 5+ years' experience working in similar corporate environment, front of house services, hospitality services, or other Facilities-related discipline which included invoice and supplier support preferred.

Education: Bachelors Degree