Legal Administrator/Office Manager
Washington DC, District of Columbia
Employer: Senate
Industry: Human Resources Management
Salary: Competitive
Job type: Full-Time
Summary
The Secretary of the Senate's Senate Chief Counsel For Employment is seeking a Legal Administrator. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa.
This job is open to
Duties
NATURE OF WORK
This is supervisory, administrative work managing the administrative operations of a legal office, including supervising all non-attorney personnel; serving as a liaison between attorneys and staff; evaluating and providing oversight of the office's operating and information systems; overseeing and managing the office's finances; assisting in client development activities; and evaluating, managing, and maintaining the facilities of the office. Work includes identifying and planning for the changing needs of the organization; sharing responsibility for strategic planning with the Chief Counsel; and partnering with the Chief Counsel and Deputy Chief Counsel to select, train, and develop SCCE staff. Work is bound by the Federal Rules of Civil Procedure; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.
Requirements
Conditions of Employment
Qualifications
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment and requires the use of normal safety precautions to avoid everyday risks and discomforts. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, e-mail, telephone, photocopier, and fax machine. Regular, predictable, and punctual attendance is required for performance of duties, as well as working occasional extended and unscheduled work hours. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary of the Senate.
MINIMUM QUALIFICATIONS
Work requires a bachelor's degree, with a minimum of seven years of experience managing employees, preferably in a legal or professional services organization, and experience managing business operations such as human resources, technology, facilities, and finance. Certified Legal Manager (CLM) certification a plus.
Experience supervising and developing staff.
Basic knowledge of the Senate as an institution preferred.
Demonstrated leadership skills and willingness and ability to delegate.
Familiarity with general processes, systems, philosophies, structure, methods, and approaches of small- to mid-sized law firms, large law firm branch offices, or corporate legal departments.
Familiarity with document management system software and electronic discovery software.
Ability to identify and analyze complex issues and problems in management areas, to be a resourceful and creative problem solver, and to recommend and implement solutions.
Ability to manage office functions economically and efficiently, organize work, establish priorities, and maintain good interpersonal relations and communications with attorneys and support staff.
Ability to work extended and unscheduled hours as dictated by workload and case-filing deadlines.
Excellent communication, interpersonal, and follow-through skills.
Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.
Strong quantitative skills and knowledge of business English, spelling, and grammar.
Demonstrated poise, tact, and diplomacy.
Excellent analytical and judgment skills and ability to handle confidential matters with discretion.
Ability to interact professionally with all levels of attorneys and staff.
Ability to work well independently and as a part of a team.
Ability to thrive in a fast-paced and professional environment.
Ability to drive the improvement of systems and procedures and streamline workflow.
Thorough working knowledge of software applications, equipment, electronic calendaring, et cetera, to effectively lead, assess, and mentor direct reports.
Strong knowledge of Microsoft Office Suite.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
CLM certification a plus.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with "Applicant Accommodation" in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
Email
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The Secretary of the Senate's Senate Chief Counsel For Employment is seeking a Legal Administrator. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Duties
NATURE OF WORK
This is supervisory, administrative work managing the administrative operations of a legal office, including supervising all non-attorney personnel; serving as a liaison between attorneys and staff; evaluating and providing oversight of the office's operating and information systems; overseeing and managing the office's finances; assisting in client development activities; and evaluating, managing, and maintaining the facilities of the office. Work includes identifying and planning for the changing needs of the organization; sharing responsibility for strategic planning with the Chief Counsel; and partnering with the Chief Counsel and Deputy Chief Counsel to select, train, and develop SCCE staff. Work is bound by the Federal Rules of Civil Procedure; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.
Requirements
Conditions of Employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Qualifications
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment and requires the use of normal safety precautions to avoid everyday risks and discomforts. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, e-mail, telephone, photocopier, and fax machine. Regular, predictable, and punctual attendance is required for performance of duties, as well as working occasional extended and unscheduled work hours. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary of the Senate.
MINIMUM QUALIFICATIONS
Work requires a bachelor's degree, with a minimum of seven years of experience managing employees, preferably in a legal or professional services organization, and experience managing business operations such as human resources, technology, facilities, and finance. Certified Legal Manager (CLM) certification a plus.
Experience supervising and developing staff.
Basic knowledge of the Senate as an institution preferred.
Demonstrated leadership skills and willingness and ability to delegate.
Familiarity with general processes, systems, philosophies, structure, methods, and approaches of small- to mid-sized law firms, large law firm branch offices, or corporate legal departments.
Familiarity with document management system software and electronic discovery software.
Ability to identify and analyze complex issues and problems in management areas, to be a resourceful and creative problem solver, and to recommend and implement solutions.
Ability to manage office functions economically and efficiently, organize work, establish priorities, and maintain good interpersonal relations and communications with attorneys and support staff.
Ability to work extended and unscheduled hours as dictated by workload and case-filing deadlines.
Excellent communication, interpersonal, and follow-through skills.
Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.
Strong quantitative skills and knowledge of business English, spelling, and grammar.
Demonstrated poise, tact, and diplomacy.
Excellent analytical and judgment skills and ability to handle confidential matters with discretion.
Ability to interact professionally with all levels of attorneys and staff.
Ability to work well independently and as a part of a team.
Ability to thrive in a fast-paced and professional environment.
Ability to drive the improvement of systems and procedures and streamline workflow.
Thorough working knowledge of software applications, equipment, electronic calendaring, et cetera, to effectively lead, assess, and mentor direct reports.
Strong knowledge of Microsoft Office Suite.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
CLM certification a plus.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with "Applicant Accommodation" in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. - Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. - How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
Email
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview. - Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Created: 2024-05-04
Reference: 778016400
Country: United States
State: District of Columbia
City: Washington DC