Title: Legal Secretary Civil Litigation

State Role Title: Legal Secretary

Hiring Range: Commensurate with experience

Pay Band: UG

Agency: Attorney General & Dept of Law

Location:Office of the Attorney General

Agency Website:www.oag.state.va.us

Recruitment Type: General Public - G

Job Duties

The senior legal assistant takes on a significant level of responsibility, providing comprehensive support to attorneys and legal teams. This role involves managing complex legal matters and coordinating legal projects. The senior legal assistant possesses a deep understanding of legal processes, demonstrates strong organizational skills, and exhibits technical competencies in legal research and writing.

Minimum Qualifications

• Provide specialized high-level administrative support in specific legal area.
• Contribute to the development and improvement of section/unit procedures.
• Manage complex calendars, appointments, and travel arrangements for attorneys and/or
  executives.
• Prepare and review legal documents and correspondence with utmost attention to detail.
• Coordinate and facilitate meetings and conferences, including preparation of agendas,
  meeting materials, and minutes.
• Assist in the preparation and review of financial documents, budgets, and reports.
• Conduct legal research and compile relevant information for executive decision-making.
• Organize and maintain files and systems, ensuring accuracy and accessibility.
• Serve as a point of contact for internal and external stakeholders, handling inquiries and
  requests.
• Collaborate with legal teams and provide assistance in preparing presentations and reports.
  
• Prepare expense reports, track invoices, and handle billing matters.
  
• Handle confidential information with the utmost discretion and maintain strict
  confidentiality protocols.

Additional Considerations

• Any combination of education and experience equivalent to a Bachelor's degree in a related
  field.
  
• A minimum of 10+ years of experience as a legal secretary or executive assistant in a legal
  environment. Supervisory experience is a plus.
  
• In-depth knowledge of legal terminology, procedures, and documentation.
  
• Excellent organizational and multitasking skills.
  
• Exceptional attention to detail and accuracy.
  
• Strong communication and interpersonal skills.
  
• Proficiency in using office software and legal research tools.
  
• Ability to work in a fast-paced environment and meet tight deadlines.
  
• Discretion and ability to handle sensitive information with confidentiality.
  
• Strong problem-solving skills and ability to anticipate needs.
  
• Prior experience supporting executives or senior-level attorneys is preferred.

Special Instructions

Kindly utilize the Virginia Jobs website (https://www.jobs.virginia.gov) to submit your application. Applications sent to the Help Personnel email address will not be reviewed for the hiring process. We do not entertain phone calls or emails inquiring about application status; instead, please login to the PageUp/RMS system for updates on your application's status.

Contact Information

Name: Human Resources

Phone: 804-786-2071

Email: helppersonnel@oag.state.va.us

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.