ABOUT THIS POSITION

Come work for one of Forbes 2023 America's Best In-State Employers! The City of Phoenix strives to be an employer of choice, and with more than 14,000 employees working across 41 departments, the City of Phoenix offers the opportunity for career growth and advancement.

The Law Department is comprised of two sections, the City Attorney's Office, which handles representing the City in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix. The City Attorney's Office is seeking an experience Legal Secretary to join the litigation team.

The Legal Secretary in this role provides highly skilled and detail-oriented legal secretarial and administrative support to attorneys. Work is performed independently with minimal supervision.

Duties include:

• Performing a wide variety of complex, confidential, administrative, and secretarial tasks.
• Scheduling meetings.
• Calendaring court appearances and deadlines.
• Docketing/calendaring using case management software.
• E-filing documents with various courts (state and federal).
• Drafting various legal documents.
• Reviewing documents for completeness, proper formatting, and typographical errors.
• Finalizing pleadings for court filings, special actions, and petitions in municipal, state, and federal courts.
• Conducting electronic research via the internet.
• Preparing and mailing subpoenas.
• Processing and monitoring civil legal proceedings/cases.

IDEAL CANDIDATE

• Team player.
• Ability to:
  • Plan and organize workload.
  • Comply with established time constraints.
  • Adapt to different office settings and procedures as a new employee.
• Strong organizational and communication skills.
• Knowledge of how to draft various legal documents.
• Proficiency using electronic calendars such as Microsoft Teams, Microsoft Outlook, and Cisco WebEx.

SALARY

Pay Range: $20.51 to $35.08 per hour.

Hiring Range: $20.51 to $30.31 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 008 Benefits

MINIMUM QUALIFICATIONS

• Two years of clerical experience in a legal setting, including training in typing and stenography.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• An associate of arts and sciences degree in a legal assistant program or related field.
• Five years of litigation experience working in a law firm - public or private.
• Legal secretary experience working with minimal supervision.
• Front desk customer service experience.
• Docketing experience using a program and manually docketing dates, along with maintaining electronic and hard copy files.
• Experience:
  • Processing court filings, special actions, and petitions using e-filing systems in municipal, state, and federal courts.
  • Drafting and formatting legal documents, pleadings and correspondence, producing documents using proper sentence structure, punctuation, grammar, and spelling.
  • Filing documents and briefs in Superior, District, respective appellate courts, Office of Administrative Hearings, and other venues.
  • Using Adobe, a case management program such as Prolaw, and document management program such as iManage.
  • Providing administrative assistance for multiple executives or middle managers.
  • Maintaining confidential client, case, or other records or files.
• Experience with:
  • Rules of Court, Evidence, and Discovery, Federal Privacy Act, Freedom of Information Act, and City ordinances.
  • Legal terminology, principles, precedents, procedures, and research methods.

RECRUITMENT DATES

Recruitment closes May 9, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Legal Secretary*U8, JC:01022, ID# 54312, 05/02/24, USM, RAL, Benefits:008

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.