Introduction

We are dedicated to working with Wisconsinites while preserving and enhancing the natural resources of Wisconsin. In partnership with individuals and organizations, DNR staff manage fish, wildlife, forests, parks, air and water resources while promoting a healthy, sustainable environment and a full range of outdoor opportunities.

The Wisconsin DNR is recruiting for two LTE (Limited Term Employee) - Office Operations Associates to support our Fisheries and Wildlife Management Bureaus, in Madison, WI.

Based on an assessment of the goals and work activities, this position may be eligible for telework. This assessment does not convey approval to telework or the exact percentage of telework. Telework is subject to supervisor approval based on individual circumstances and department telework policies and may be changed without notice based on business needs.

This posting may be used to fill future similar vacancies.

Position Summary

These positions provide paraprofessional administrative support to programs administered by the Department of Natural Resources. Positions develop, administer and maintain materials associated with key leadership teams and manage office operations for the program. Work is performed under general supervision.

70% A. Administrative Support for the Bureau Director, Wildlife Leadership Teams (WLT)/Fisheries Leadership Teams (FLT), Wildlife Implementation Team (WIT)/Fisheries Implementation Team (FIT) and associated Staff
A1. Perform administrative tasks as assigned which includes ordering office supplies and clothing orders.
A2. Provide support for the WLT/FLT and WIT/FIT, and other teams as assigned. Duties include agenda coordination, scheduling assistance, IT support for meetings, taking, editing and distributing meeting minutes, assignment tracking and maintenance of team SharePoint sites.
A3. Assist the agency and division records coordinators with processing requests by identifying, coordinating and collecting paper records as appropriate to meet the specific request.
A4. Support Wildlife/Fisheries Management Bureau through fiscal processing by reconciling Pcard and travel expenses and making purchase requisitions in Peoplesoft. Assist the Office of Business Services with processing financial gifts received by the program.
A5. Coordinate meeting and travel logistics for the WLT/FLT and WIT/FIT meetings including identifying and negotiating meeting locations, lodging arrangements, and completing the approval processes for travel and meal expenses.
A6. Develop and prepare reports, materials, etc. as requested by the Bureau Director, WLT/FLT and WIT/FIT members to ensure that the Bureau Director is fully informed on various issues within the program.

20%B. Support for division-level teams
B1. Provide support for the division-level cross program teams such as the Fish, Wildlife and Parks (FWP) Employee Engagement Team, The FWP Relevancy Team and/or other teams as assigned to include agenda coordination, scheduling assistance, IT support for meetings, taking, editing and distributing meeting minutes, assignment tracking and maintenance of team SharePoint sites.

10% C. Other Duties as Assigned

Salary Information

These positions pay between $18.12 - $19.62 per hour and are in pay schedule and range 02-10. Compensation will be set in accordance with the State Compensation Plan.

Job Details

Limited Term Employment: This is a Limited Term Employment (LTE) position. LTE positions do not automatically lead to permanent state employment or enjoy the same benefits as permanent employees; however, these positions do offer valuable work experience and an opportunity to learn more about career opportunities with the Department of Natural Resources and the State of Wisconsin.

LTE employees are limited to working 1039 hours per position within a twelve-month period.

Residency Requirement: In order to be considered for this position, you must be a resident of the State of Wisconsin.

Background Checks: The Department of Natural Resources conducts criminal background checks on final applicants prior to a job offer. Please note that a criminal charge or conviction on your record will not necessarily disqualify you from state employment. In compliance with the Wisconsin Fair Employment Act, the DNR does not discriminate on the basis of arrest or conviction record.

Eligible to work in U.S.: Applicants must be legally authorized to work in the United States at the time of hire. The Department of Natural Resources does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility I-9 form upon hire.

Equal Opportunity Employer: The DNR is an equal opportunity employer that promotes and values diversity. We do not discriminate on the basis of race, ethnicity, religion, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, or disability.

Qualifications

A minimally qualified candidate will have:

• Excellent written and verbal communication skills
• Proficiency in Microsoft systems, especially Word, Teams, OneNote and Excel

A well-qualified candidate will have:

• Prior experience performing administrative duties in a professional office setting

How To Apply

Click the "Apply for Job" button and follow the directions. You will be able to save your application as many times as needed and make edits up until the point you submit your application. Once you submit your application, you will not be able to make any updates to the application or any materials submitted.

Please note that the Wiscjobs system will time you out after 30 minutes of activity, so be sure to save your work often to avoid having to re-start the application process.

For any position-related questions, please feel free to contact Pamela.Biersach@wisconsin.gov .

For technical questions and troubleshooting related to the Wisc.Jobs site, please visit Commonly Asked Questions.

Your resume and letter of qualifications are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications and what should be included in these materials, click here .

Deadline to Apply

Applications must be received by 11:59pm, Central Time, on May 22nd, 2024 in order to be considered.