Manuscript Clearance Advisor - The Graduate School

Department

The Graduate School

Responsibilities

Serves on the Graduate School's Business Operations team and supports multiple functions throughout the Graduate School. Responsible for the manuscript clearing process for graduate students pursuing Masters or Doctoral, Graduate School surveys, and serves as backup for some administrative/business function.

• Is a member of the manuscript clearance team and is responsible for the overall student manuscript (including electronic version) clearance process for Masters and Doctoral students. This includes but is not limited to interpreting university policy and applies those interpretations in the review and advisement of the manuscript with students directly.
• This position advises of graduate students regarding thesis, dissertation, and treatise requirements regarding publishing and copyright options.
• Grants final clearance for all electronic submission of theses, dissertations and treatises (ETDs). Works with ProQuest regarding the management of cleared ETDs. Facilitates several surveys of graduate students. May make recommendations for program improvements for the clearance process.
• Organizes, revises, and delivers, along with other Manuscript Clearance Advisors, the manuscript/electronic manuscript preparation workshops/training courses each term.
• Creates and updates materials relating to clearance on the web, Canvas, the Graduate Student Handbook, and the Graduate Bulletin.
• Coordinates with Director of Operations and Compliance and Sr. Graduate Policy Coordinator to update policies related to the Clearance process.
• Develops, maintains, and periodically enhances formatting guidelines, templates, and timelines for Treatise, Thesis and Dissertation Writers.
• Works with departments to promote clearance training for student and applicable staff/faculty population.
• Works with university partners to update and enhance the Manuscript Portal and revises ETD ProQuest website.
• Acts as the administrative back-up to the HR representative, PCARD proxy, travel representative, and help with walk-ins and phone calls. Other duties as assigned.
• Updates and revises ETD website.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma or equivalent and experience equal to six years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Masters degree preferred.
• Ability to communicate effectively verbally and in writing.
• Ability to interpret academic program requirements and provide advice.
• Knowledge of student advising as it relates to graduate dissertation, thesis, and treatise publication; writing; editing and research.
• Ability to establish and maintain effective working relationships.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Graduate Degree
• Experience with Manuscript Clearance.
• Familiarity with Florida State University graduate academic policies and procedures.
• Current knowledge and skills of computer software programs necessary for Electronic Thesis and Dissertations (ETDs) (e.g., Adobe Acrobat, Excel, discipline templates) and other forms of electronic communication.
• Experience with preparing for and teaching workshops.

Helpful

The typical day in this position includes the following job duties but is not limited to:

You will use your strong customer service and communication skills to work with students through the manuscript clearance process.
Review graduate manuscripts and suggest corrections per the Manuscript clearance guidelines.
Along with the Manuscript Clearance team, you will help answer phone calls and emails regarding manuscript review, policies, and deadlines.
Network with various University partners to ensure manuscript clearance in relation to graduation.
Prioritize and organize your day's assignments. This includes the ability to manage your time effectively and meet university deadlines.
Work with the Manuscript Clearance team to maintain the graduate school Manuscript Portal.
Assist with Graduate School events when requested.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Salary in the mid $40,000's, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is based in Tallahassee and is not eligible for a hybrid work schedule.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .