Clinical secretary in the outpatient physician office with primary responsibilities for supporting multiple physicians in the Magee Physician Pratice.

• Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson.
• Processing heavy volume of paperwork and billing for physicians in the outpatient physician office
• Create and distribute daily billing override reports for physicians using CPSI and Excel
• Create and distribute patient care conference lists
• Processing of all medical record requests for the physicians
• Create and distribute weekly immunization report
• Answers all emails and phone calls. Prives phone coverage for the physicians
• Distribute documentation to appropriate physicians, collect once completed/signed and distribute to appropriate hospital entities
• Maintains each physician's credentialing files
• Maintenance of Physician Licensures, Certifications, ACLS and CPR certifications
• Keep physicians' CVs up to date
• Manage physicians' calendars on Outlook
• Coordinate meetings for physicians
• Monitor physicians' emails- make sure physicians' answer time-sensitive emails and phone calls
• Make sure physicians sign H&Ps and POCs in a timely fashion
• Assist in getting documentation signed for case managers, PT/OT/SLP, nursing etc. by physicians
• Update patient progress notes according to physicians, PT/OT/SLP and nursing requests
• Submit requests for reimbursements for physicians
• Open and distribute all mail for physicians
• Maintain and update physician-resident calendar and communicate days off and coverage to appropriate physicians and the Outpatient Clinic staff in the Gaspar Center
• Complete and send DOT letters per physicians' orders
• Complete and submit Part A binder work for physicians
• Assist in proofreading and uploading letters of recommendation for residents/students
• Assist in proofreading letters of accommodation and other documentations for patients
• Assist with resident program and visiting medical students- meal cards, meetings, sending out memos of rotation schedules
• Bank deposits
• Coordinates with the Outpatient Clinic located in the Gaspar Center by going there in person daily in the morning and end of day to pick up and deliver all correspondence, paperwork requiring signature, and any other patient care needs.
• Mail out documentation to patients for regarding outpatient test results
• Communicate effectively with peers
• Communicate effectively with Chief Medical Officer regarding performance
• Integrate feedback and changes behavior accordingly, in a timely manner
• Coordinates with other staff to ensure adequate physician coverage
• Adheres to policies, procedures, and clinical environment standards
• Adheres to all CONFIDENTIALITY policies
• Effectively adapts to new and changing work conditions and situations
• Performs additional duties, responsibilities and support functions and other duties as assigned

Qualifications

High school diploma or equivalent required.

Associate degree or diploma in Medical Secretarial Studies preferred

Typing minimum of 70 wpm; medical terminology needed.

Three years' experience, with at least 2 years in a hospital or physician's office setting.

Conditions of Employment

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Closing Statement

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Par Reference Code

105458