OAS Prin - Administrative Assistant

No job description available

Working Title: OAS Prin - Administrative Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Minnesota State

• Job ID: 79876
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/03/2024
• Closing Date: 09/18/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / MNSCU Central Office-AFSCME
• Division/Unit: MnSCU System Office / MnSCU OOC Classified S - Z
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: St. Paul, MN
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Description

This position serves as the administrative assistant to the Associate Vice Chancellor for Student Affairs and Enrollment Management (AVC) and provides administrative level support and assistance to the AVC and the other student affairs and enrollment management (SAEM) unit staff. This person serves as a professional representative of the AVC and the SAEM unit through positive relationships and customer service skills. The position assists with the overall management of activities including communication with other units within the academic and student affairs division, other divisions of the system office, cabinet leaders, academic and student affairs senior campus leaders, and campus student affairs and enrollment management staff. This position will need to develop an in-depth understanding of Minnesota State as well as the campus-level organizations of student affairs and enrollment management. This person will need to understand the functional area work that occurs within Student Affairs and Enrollment Management at the campus level that the SAEM unit supports. The position coordinates meetings with a variety of stakeholders that include formation, preparation, maintenance and distribution of materials and related follow up. This position assists with student affairs and enrollment management day-to day operations and identifies ways to maximize efficiency and production. This position manages all office procedures including accounting and budgeting, contract processes, project support/management, travel, procurement, customer service and related functions. Position utilizes technology applications to ensure strong communication with stakeholders and ensure efficiency in operations and strong communication. Through the support of this position, the Associate Vice Chancellor, system directors and directors can devote more time to planning, implementation, and maintenance of various priorities, new initiatives, and other requests.

Minimum Qualifications

• Accounting/Bookkeeping experience managing budgets, paying invoices and creating purchase orders.
• Proficient in standard computer software programs for word processing, presentations, spreadsheets, and data bases sufficient to create, modify and protect them, as well as having content in the proper format and free of spelling or grammatical errors. This includes experience with accessibility checker software for Word, Power Point, and PDF.
• Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.
• Effective customer service/human relations skills sufficient to interact with others in a professional, respectful, and efficient manner.
• Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.
• Database management skills sufficient to receive and review source documents, compare documents to source information for completeness and accuracy, enter and update correct data, create ad-hoc reports, queries, and export data.
• Spreadsheet skills sufficient to create and update spreadsheets, import data, generate charts and graphs.

Preferred Qualifications

• Bachelor's degree in business administration, communication, English or related field.
• 3 years of experience as an administrative assistant or office manager supporting senior managers.
• Experience in use of web content management tools like SharePoint to enter and correct webpage text, upload and modify images.
• Advanced skills using Microsoft Suite products including Outlook, Word, Excel, PowerPoint, etc. sufficient to compose, create, modify, and publish calendars, memos, letters, documents, reports, charts, graphics, presentations, etc.
• Ability to manage multiple tasks/projects and deadlines simultaneously.
• Ability to deal with highly confidential information.
• Demonstrated ability to work independently.

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/OAS-Principal---Administrative-Assistant_JR0000000478-1

Contact

If you have questions about this position, contact Shane Moore at shane.moore@minnstate.edu or 651-273-3967 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Shane Moore at shane.moore@minnstate.edu .

About Minnesota State

Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 270,000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14,200 dedicated faculty and staff focused on student success.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.