Office & Accounts Administrator
Washington DC, District of Columbia
Employer: Senate
Industry: Human Resources Management
Salary: Competitive
Job type: Full-Time
Summary
The Secretary of the Senate's Senate Stationery Room is seeking an Office & Accounts Administrator. For the complete job announcement, please go to https://saa.csod.com/ux/ats/careersite/1/home?c=saa
This job is open to
Duties
This is lead administrative and accounting work supporting the administrative office, financial operations, and system administration for the Senate Stationery Room. Work involves performing all accounts payable, accounts receivable, and general ledger reconciliation functions; assisting Keeper of Stationery with system support and accounting operations; assisting with the coordination of accounting and administrative activities; and providing senior-level assistance and guidance to office staff. Work is bound by Generally Accepted Accounting Principles (GAAP), Government Accountability Office (GAO); and Secretary of the Senate policies and procedures, but requires independent judgment in setting priorities and handling assignments.
For the complete posting, please check our employment site, https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Requirements
Conditions of Employment
Qualifications
PHYSICAL DEMANDS AND
WORKING ENVIRONMENT
Work is
performed in an office environment with exposure to everyday risks and
discomforts, and requires the use of normal safety precautions. Work requires
frequent walking, standing, bending, and carrying items up to 25 pounds, as
well as regular use of typical office equipment, software programs, and methods
of communication such as a computer, email, telephone, and photocopier.
Regular, predictable, and punctual attendance is required for performance of
duties. Work also requires physical presence in the office, except as otherwise
required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires a
high school degree (bachelor's degree in accounting or a related field
preferred), knowledge of audit theory and practice; with five years of accounting and accounting-based
software experience, experience in a customer service environment, and the
following knowledge, skills, and abilities: Knowledge of accounting and bookkeeping
practices and theory.
Knowledge of
sound accounting principles, practices, and procedures, including GAAP and
guidelines established by the GAO.
Knowledge of
applicable accounting software required; experience with Great Plains
preferred.
Strong
knowledge of Microsoft Excel, Word, and
Outlook, including ability to work with formulas, logic, and pivot tables.
Knowledge of
the capabilities, operating requirements, and program operation of computers,
networks, and peripheral equipment.
Basic knowledge
of the Senate as an institution preferred, with a desire and willingness to
learn more about the legislative process, as well as the history and operation
of the Senate.
Ability to
prepare accurate accounting records and reports; ability to process and
reconcile accounting data accurately and efficiently with attention to detail.
Ability to
identify, report, and troubleshoot system problems with assistance from
technical support.
Ability to operate calculator, cash
register, inventory equipment, and various printers.
Ability to read, comprehend, and follow
rules, regulations, procedures, functions, and instructions.
Ability to
oversee and provide guidance to Stationery Room staff.
Ability to
establish and maintain effective working relationships with staff and the
public.
Ability to
provide prompt and courteous customer service and resolve customer and vendor
inquiries and concerns independently.
Ability to
communicate effectively, both orally and in writing.
LICENSES, CERTIFICATIONS, AND OTHER
REQUIREMENTS
None.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with "Applicant Accommodation" in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
Email
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The Secretary of the Senate's Senate Stationery Room is seeking an Office & Accounts Administrator. For the complete job announcement, please go to https://saa.csod.com/ux/ats/careersite/1/home?c=saa
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Duties
This is lead administrative and accounting work supporting the administrative office, financial operations, and system administration for the Senate Stationery Room. Work involves performing all accounts payable, accounts receivable, and general ledger reconciliation functions; assisting Keeper of Stationery with system support and accounting operations; assisting with the coordination of accounting and administrative activities; and providing senior-level assistance and guidance to office staff. Work is bound by Generally Accepted Accounting Principles (GAAP), Government Accountability Office (GAO); and Secretary of the Senate policies and procedures, but requires independent judgment in setting priorities and handling assignments.
For the complete posting, please check our employment site, https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Requirements
Conditions of Employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Qualifications
PHYSICAL DEMANDS AND
WORKING ENVIRONMENT
Work is
performed in an office environment with exposure to everyday risks and
discomforts, and requires the use of normal safety precautions. Work requires
frequent walking, standing, bending, and carrying items up to 25 pounds, as
well as regular use of typical office equipment, software programs, and methods
of communication such as a computer, email, telephone, and photocopier.
Regular, predictable, and punctual attendance is required for performance of
duties. Work also requires physical presence in the office, except as otherwise
required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires a
high school degree (bachelor's degree in accounting or a related field
preferred), knowledge of audit theory and practice; with five years of accounting and accounting-based
software experience, experience in a customer service environment, and the
following knowledge, skills, and abilities: Knowledge of accounting and bookkeeping
practices and theory.
Knowledge of
sound accounting principles, practices, and procedures, including GAAP and
guidelines established by the GAO.
Knowledge of
applicable accounting software required; experience with Great Plains
preferred.
Strong
knowledge of Microsoft Excel, Word, and
Outlook, including ability to work with formulas, logic, and pivot tables.
Knowledge of
the capabilities, operating requirements, and program operation of computers,
networks, and peripheral equipment.
Basic knowledge
of the Senate as an institution preferred, with a desire and willingness to
learn more about the legislative process, as well as the history and operation
of the Senate.
Ability to
prepare accurate accounting records and reports; ability to process and
reconcile accounting data accurately and efficiently with attention to detail.
Ability to
identify, report, and troubleshoot system problems with assistance from
technical support.
Ability to operate calculator, cash
register, inventory equipment, and various printers.
Ability to read, comprehend, and follow
rules, regulations, procedures, functions, and instructions.
Ability to
oversee and provide guidance to Stationery Room staff.
Ability to
establish and maintain effective working relationships with staff and the
public.
Ability to
provide prompt and courteous customer service and resolve customer and vendor
inquiries and concerns independently.
Ability to
communicate effectively, both orally and in writing.
LICENSES, CERTIFICATIONS, AND OTHER
REQUIREMENTS
None.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with "Applicant Accommodation" in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. - Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. - How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
Email
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview. - Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Created: 2024-06-23
Reference: 796812700
Country: United States
State: District of Columbia
City: Washington DC