Office Administrator Cosmetics Part Time

Title: Office Administrator

Location: Fair Lawn, NJ area

Duration: Contract

Schedule: 25 to 30 hours Monday to Friday

Target Start Date: ASAP

Responsibilities:

Responsible for providing overall office support for the technical center along with additional specific responsibilities for the lab.

• Process incoming invoices (utility bills, etc.). Communicate with vendors if there are any discrepancies, issues, or questions.
• Handle new purchases. This includes researching the items/services to be purchased.
• Remain up-to-date on training for hazardous material shipping & international shipping.
• Process chemical shipments. This includes properly classifying the material, packaging according to classification, and shipping out.
• Field incoming phone calls.
• Maintain regular communication with the building facilities manager, maintenance crew, and cleaning staff when issues arise.
• Assist in preparation for yearly industry trade shows.
• Fill finished bulk samples, prepare for shipment, and ship to end user.
• Organize and maintain lab samples, formulation samples, and raw material kit samples. This includes maintaining inventory sheets for each as necessary.
• Organize and maintain inventory of lab supplies.
• Perform other duties as assigned by manager.

Requirements:

• High school degree or GED required.
• 4-6 years' experience working in an office environment or other related function strongly preferred.
• Proficiency in Microsoft Word, Excel, and Outlook strongly preferred.
• Ability to read, write, understand, and communicate (verbal and written) effectively.
• Must behave in a professional manner and have a good understanding of proper email etiquette.
• Must have good verbal, written, and interpersonal skills.
• Must have the ability to function as a team member in a closely knit group.
• Must be detail oriented and sensitive to accuracy and precision.
• Must be punctual and reliable.

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