Office Administrator

Atlanta, Georgia

Employer: Innova solutions
Industry: Facilities
Salary: $55 - $60 per hour
Job type: Full-Time
Innova Solutions is immediately hiring for an Office Administrator-Facilities Operations Management



Position Type: Full Time(Contract)

Duration: 6 months Contract with possible extension

Locations: Atlanta, GA-Onsite

As a Office Administrator, you will:
  • Responsible for managing the overall facility operations and other auxiliary office locations or project office space, including strategic planning for business operations and implementation of necessary daily processes for organizational effectiveness and efficiency.
  • Responsibilities include managing office support personnel, functioning as an office safety representative, serving as human resources liaison, deriving and compiling office budgets and reports, purchasing and negotiating office equipment and facilities management. Responsible for facilities management in coordination with building management, accountable for maintaining safe and secure office space, and liaison with property and company security departments to ensure safe working and parking conditions. Administer, review and enforce the building lease. Approve building maintenance activities. Respond to emergencies involving HVAC equipment, fires and natural disasters. Manage office access security program (badging and keys). Evaluates office production and processes, improve efficiency and cost reductions. Analyze reports, budgets and accounts to identify over-spending and misallocated charges. Reconciles internal expenditures properly. Participates and provides solutions to minimize costs. Reviews clerical work products for accuracy and timeliness. Responsible for the periodic review of work products and providing performance feedback. Manages office equipment service contracts and contract administration. Responsible for office contracts that involve service, replacement and related supplies of office equipment. Inventory management of office equipment and supplies. * Maintain office supply inventory and equipment. Manage the process to authorize the purchase of office furniture and supplies. Provides cost solutions. Negotiation of procurement of office furniture and supplies.
  • Ensures completion of mandatory driving training. Administers fleet vehicle program for employee qualifications and business necessity. Monitor fleet assignments and documentation, trip ticket reconciliation. Administers maintenance and repair of vehicles.
  • Responsible for reconciliation and monitoring of the company fueling program. * Prepares activities reports for management.
  • Tracking budgets, documenting and preparing results compiling such data.
  • Responsible for office orientation reviews benefits forms, completes I-9's following federal government guidelines, supports hiring and termination process, communicates employee benefits, maintains confidentiality of information, coordinates and administers new employee orientation and other HR support functions, manages and coordinates required training programs for office personnel in conjunction with the corporate training department.
  • Accurately completing complex accounting functions involving internal MIS reports, internal BIZ projection and costing reports, invoices, billing and accounts payable checks. Oversee office petty cash and banking.
  • Manages weekly chargeability and sales projection reporting function. Manages monthly financial reporting function involving analyzing variances from forecast to actual expenditures. Review monthly statements for accuracy, exception reports, and accounts receivable reports.
  • Explain fluctuations; provide summary reports on overhead costs.
  • Recruitment, development, training and retention of staff.
  • Responsible for conducting performance evaluations for department staff.
  • Provide leadership, guidance, and instruction to the department.
  • Responsible for interpreting policies, purposes and goals of the organization to staff. * Responsible for collaborating with business development managers, business line leads, project managers, and proposal production staff on proposals to secure work for the team.
  • Responsible for overall QA/QC process adherence.
  • Ensure compliance with company and site safety policies. Responsible for diversity initiatives. Performs other duties as assigned
  • Complies with all policies and standards.
  • The ideal candidate will have:
  • Bachelor Degree in business, accounting or related degree and 14 years of related experience Required or Associate Degree and 16 years of related experience.
  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
  • Demonstrated ability to communicate professionally and effectively with all levels within and outside of the organization (i.e., clients, vendors, business partners, community leaders).
  • Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

    We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines.

    ASK ME HOW

    PAY RANGE AND BENEFITS:

    Pay Range: $55-$60 per hour

    *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

    Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and long term Disability, Accident & Critical illness coverage, pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

    ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

    Recent Recognitions

    One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022)ClearlyRated® Client Diamond Award Winner (2020)One of the Largest Certified MBE Companies in the NMSDC Network (2022)Advanced Tier Services partner with AWS and Gold with MS.

    Website: https://www.innovasolutions.com/

    Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

    The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Created: 2024-08-22
Reference: 980993
Country: United States
State: Georgia
City: Atlanta
ZIP: 30334

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