Do you have a passion for California State History? If you enjoy working in a dynamic and engaging environment, this job may be for you. As a member of the California State Archives' Research Services Team, you will have the opportunity to provide reference, reception, and administrative support. The Secretary of State's Archives Division (California State Archives) is seeking to fill a permanent, full-time Office Assistant (Typing) position. The California State Archives has collected, preserved, and provided access to the State's permanent governmental records collections and other materials since 1850. The State Archives' collections appeal to a wide variety of researchers whose interests range from legislative intent and public policy to genealogy and railroad history in California.

This position greets researchers at the public reception desk, responds to incoming telephone calls, and accepts payments for duplication orders; identifies, locates, retrieves, and refiles boxed archival records weighing up to 40 lbs and climbs ladders, which may require the use of a platform ladder; assists the public in using archival materials; ability to create reports; photocopies records to fulfill copy orders placed by researchers; operates various office equipment, including personal computers, photocopiers, calculators, and microfilm reader/printers; working with vendors; provides office support to professional staff; and completes special projects.

Desirable Qualifications:

• Extensive customer service experience including public reception
• Experience accepting payments and/or cashiering
• Experience with records management and filing maintenance
• Experience with handling sensitive and confidential assignments
• Accountability and good judgment
• Work independently and ability to collaborate with a team
• Experience with web-based communication platforms and/or software programs
• Experience in scanning/digitalization and/or microfilm technology, preferred but not required
• Diligently follows written and verbal instructions
• Type 40 wpm (certificate required)

You will find additional information about the job in the Duty Statement .

Working Conditions
This position works in a secured environment and is on-site. Working hours are M-F, onsite 8:00 a.m. - 5:00 p.m.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-438992

Position #(s):
785-302-1379-002

Working Title:
Office Assistant (Typing) - Archives

Classification:
OFFICE ASSISTANT (TYPING) $3,085.00 - $3,863.00 A
$3,346.00 - $4,190.00 B

# of Positions:
1

Work Location:
Sacramento County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information
The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

This position requires the ability to type at a minimum speed of 40 WPM. You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Typing certification must be 5 minutes in length and proctored either virtually or in person.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/15/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Jordan Mariner
1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State
Jordan Mariner
1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814
Please drop off application packages in the 1st Floor Lobby Rotunda.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Jordan Mariner
(916) 653-6974
jmariner@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.