Office Assistant

Requisition #: 19461
Functional Area: Administrative Support; Office/Clerical
Employment Type: Full-Time
Work Options: In Office at Location Specified Above #LI-Onsite
Work Hours: 8-4:30

Position Summary

J. J. Keller is hiring for an Office Assistant! As an Office Assistant you will be responsible for completing various support tasks for our Operations department, such as distributing mail, preparing documents, and indexing documents.

The Office Assistant will work in our Neenah, WI Corporate Headquarters.

Job Responsibilities

• Distributes Managed Services mail.
• Prepares and files client documents in alphabetical order and retrieves documents as requested.
• Prepares and copies/scans client documents.
• Purges outdated documents per established schedule.
• Orders and maintains departmental supplies and stores in designated areas.
• Electronically indexes forms by recognizing required documents and assigning the document to the correct file.
• Enters client/company data into various spreadsheets and systems.
• Researches and rectifies data discrepancies as appropriate. Refers complex data discrepancies to appropriate individual.
• Prepares and ships outgoing packages for the Managed Services team.
• Provides receptionist coverage for the Vinland building on a rotating basis.
• Maintains confidentiality of information related to clients/customers. Ensures documents and information are properly secured at all times.

Qualifications

Education:

• High School Graduate or General Education Degree (GED).

Experience:

• 6 plus months of experience in a general office setting preferred.
• In lieu, will consider a combination of experience and post-secondary education.

Other Skills/Qualifications :

• Must be proficient in the use of a PC and MS Office Suite.
• Ability to work in a fast-paced, deadline driven environment.
• Strong multi-tasking and organizational skills.
• Strong detail orientation.

Why J. J. Keller?

• Monday - Friday Work Schedule
• Flex-time
• Annual Reviews + Merit Increases + Quarterly Bonus Program Paid Out When Company Goals are Met!
• Medical + Dental + Vision Insurance
• Associate Growth/Promotional Opportunities
• Tuition Reimbursement, eligible your FIRST DAY
• 401(k) with Employer Match + Company-Funded Annual Profit Sharing
• 17 Days Paid Time Off (PTO) + 8 Paid Company Holidays + 1 Paid Floating Holiday

About our Neenah, WI Corporate Office

There's a lot to love about our corporate office in Neenah, Wisconsin, including:

• Jean-friendly environment, every day of the week!
• Cafe that offers breakfast, lunch and multiple a la carte items
• FREE access to our onsite Fitness Center, Yoga Studio and a fully paid online Fitness Subscription
• FREE access to our J. J. Keller Wellness Center, with access to some prescriptions at no cost
• Near 1-mile long walking trail that wraps around the campus
• Multiple collaboration stations

Want to check it out yourself? Follow this link https://www.jjkeller.com/learn/campus#0 and click ' See inside our Vinland Facility'!

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time.

Work also involves bending, squatting, reaching above shoulder, pushing, pulling, walking, and lifting up to 25 lbs on a regular basis. The position operates motorized equipment such as an order picker, rider, and golf cart.

We Protect People & The Businesses They Run™

Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.

J. J. Keller History: November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business - from our founding as a one -man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.

J. J. Keller Career Stories : Click HERE to hear from our associates about what they have to say about life as an associate at J. J. Keller.

J. J. Keller Earns 7th Great Place to Work Certification™: Click HERE to find out what makes J. J. Keller great.

J. J. Keller Certified as a Top 100 Most Loved Workplace® in America: Click HERE to find out why our associates LOVE working at J. J. Keller.

2023 Top Company for Women to Work for in Transportation: Click HERE to learn more about this prestigious recognition.

If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.

Professional Referral Program: Not the right role for you, but know someone who could be a great fit? Click HERE to refer them to us through our Professional Referral Programand you will earn a cash payment if your referral is hired.

J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.