Job Description

CLOSING DATE: June 24, 2024

Program Overview

The Department of General Services (DGS) is comprised of many and diverse functions sharing a common and critical mission: providing service to Montgomery County departments and offices that enables them to serve the public. Our success is measured by how we help others succeed. The Director's office provides overall leadership for the department, including policy development, planning, performance measures, accountability, service integration and customer service. The Director's office also administers day-to-day operations of the department, including operating and capital budget preparation and administration, training, contract management logistics, facilities support and human resources. We are one department, with one mission: Delivering Great Service.

Roles & Responsibilities

The Office Services Coordinator provides general administrative support to the Director's Office, this includes the deputy directors, the division chiefs, and the HR Liaisons. To succeed in this position, the employee must be able to use office automation systems and computer applications, receive calls, prepare correspondence, and provide excellent customer service. This position requires strong communication and organizational skills, and the ability to multi-task and prioritize work assignments are required, as well as the ability to work fairly and equitability with all level of employees.

Duties

• assisting in the coordination of meetings for the Director's Office
• greeting visitors
• assisting with formatting and proofreading documents
• following the County's established correspondence guidelines
• signing for deliveries
• ensuring paper and supplies are stocked
• assisting HR liaisons with scheduling candidate's interviews
• booking conference rooms
• completing reference checks for candidates
• sending interview follow-up emails
• assisting with planning of department's team building events, Length of Service Awards
• participating in ad-hoc committees

Employee will perform other related duties as required.

Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Minimum Qualifications

Experience: Four (4) years of progressively responsible office support experience.

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of education and work experience may be substituted.

Preferred Criteria

All candidates meeting the minimum qualifications will be rated "Qualified" and placed on the Eligible List for consideration. Selection for interviews will be based on the following areas of experience. Taking the time to address them in your resume is recommended.

1. Experience using Microsoft Office Suite (Word, Excel, PowerPoint) to review and prepare invoices, spreadsheets, reports, letters, and other documents.
2. Experience preparing and formatting Director level correspondence.
3. Experience planning and coordinating events.
4. Experience working in a customer service organization.
5. Experience scheduling and preparing materials for job interviews.

Minimum Salary 51951

Maximum Salary 81315

Currency USD