Office Services Specialist
North Chesterfield, Virginia
Employer: Virginia Jobs
Industry: Department of State Police
Salary: $18.83 per hour
Job type: Full-Time
Title: Office Services Specialist (Wage No Benefits) DSPW0588
State Role Title: Admin and Office Spec II
Hiring Range: Hourly Rate is $18.83
Pay Band: 2
Agency: Department of State Police
Location:North Chesterfield, Virginia
Agency Website:vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
About the Position:
The Virginia State Police (VSP) is seeking to hire a wage Office Services Specialist in our Criminal Justice Information Services Division at State Police Headquarters in North Chesterfield, Virginia. The successful candidate will perform administrative and clerical support work for the Firearms Transaction Center (FTC) by receiving and responding to incoming calls from gun dealers and the public via an 800-telephone line; perform a mix of various types of data entry relating to criminal history record information checks for Virginia's licensed firearms dealers; and perform associated administrative duties. This position scans, prepares, and maintains physical and electronic files in accordance with records retention policies and assists with a wide variety of tasks in support of the FTC.
About the Agency:
We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!
VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.
Minimum Qualifications
•Working knowledge of office practices and procedures; and proper grammar, spelling, punctuation, and basic mathematics; and of physical and electronic filing systems, automated office equipment, and computer formatted functions.
•Skill in operating computers and using Microsoft Office applications (Word, Excel, PowerPoint) and databases for the purposes of typing, data entry, applications for drafting and/or producing various documents; and in operating standard office equipment including copy machines, fax machines, printers, and scanners.
•Demonstrated ability to provide effective and courteous customer service; to deal tactfully and patiently with members of the public; to receive and transfer calls; to enter data in various computer systems/applications; to communicate effectively in English orally and in writing; to set up and maintain files using a variety of filing mediums and systems; to follow written and oral instructions, policies, and procedures, pay close attention to detail; to work independently and as a member of a team; to perform receptionist duties as needed; to adapt to fast paced or varying work environments; and to establish and maintain effective working relationships with a diverse population of internal and external contacts, law enforcement and government agency representatives, licensed firearms dealers, and the general public.
•Previous administrative and/or clerical experience that includes telephone etiquette, data entry and document preparation using proper grammar, spelling, and punctuation required.
•High School Diploma or GED equivalent.
•Must be eligible to become VCIN certified, which requires either United States citizenship or a lawful permanent resident of the United States and eligible for naturalization.
•Must be willing to work rotating shifts, weekends, and holidays.
Additional Considerations
• Direct experience associated with Virginia Criminal Information Network (VCIN)/National Crime Information Center (NCIC) preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on October 11, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
State Role Title: Admin and Office Spec II
Hiring Range: Hourly Rate is $18.83
Pay Band: 2
Agency: Department of State Police
Location:North Chesterfield, Virginia
Agency Website:vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
About the Position:
The Virginia State Police (VSP) is seeking to hire a wage Office Services Specialist in our Criminal Justice Information Services Division at State Police Headquarters in North Chesterfield, Virginia. The successful candidate will perform administrative and clerical support work for the Firearms Transaction Center (FTC) by receiving and responding to incoming calls from gun dealers and the public via an 800-telephone line; perform a mix of various types of data entry relating to criminal history record information checks for Virginia's licensed firearms dealers; and perform associated administrative duties. This position scans, prepares, and maintains physical and electronic files in accordance with records retention policies and assists with a wide variety of tasks in support of the FTC.
About the Agency:
We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!
VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.
Minimum Qualifications
•Working knowledge of office practices and procedures; and proper grammar, spelling, punctuation, and basic mathematics; and of physical and electronic filing systems, automated office equipment, and computer formatted functions.
•Skill in operating computers and using Microsoft Office applications (Word, Excel, PowerPoint) and databases for the purposes of typing, data entry, applications for drafting and/or producing various documents; and in operating standard office equipment including copy machines, fax machines, printers, and scanners.
•Demonstrated ability to provide effective and courteous customer service; to deal tactfully and patiently with members of the public; to receive and transfer calls; to enter data in various computer systems/applications; to communicate effectively in English orally and in writing; to set up and maintain files using a variety of filing mediums and systems; to follow written and oral instructions, policies, and procedures, pay close attention to detail; to work independently and as a member of a team; to perform receptionist duties as needed; to adapt to fast paced or varying work environments; and to establish and maintain effective working relationships with a diverse population of internal and external contacts, law enforcement and government agency representatives, licensed firearms dealers, and the general public.
•Previous administrative and/or clerical experience that includes telephone etiquette, data entry and document preparation using proper grammar, spelling, and punctuation required.
•High School Diploma or GED equivalent.
•Must be eligible to become VCIN certified, which requires either United States citizenship or a lawful permanent resident of the United States and eligible for naturalization.
•Must be willing to work rotating shifts, weekends, and holidays.
Additional Considerations
• Direct experience associated with Virginia Criminal Information Network (VCIN)/National Crime Information Center (NCIC) preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on October 11, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
Created: 2024-09-29
Reference: 5026020_kD4ZiASaAlIO
Country: United States
State: Virginia
City: North Chesterfield
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