Office Support Assistant IV - Registrar's Office

Hiring Department

Registrar

Job Description

General - This position is a member of a team and works with others to complete the responsibilities of the office. All members of the team respond to phone calls and emails from customers, process tickets in Cherwell and work with walk-in customers to answer questions or redirect to the appropriate unit. The team manages opening and closing the office, processing of student requests in the university information system and provides support for projects.

Primary functions include the following:

Registration - Guide students with adding and dropping courses during early and open registration on university systems. Process tickets in the Cherwell system to record early cancellation, late registration changes, withdrawals forms, etc. Process administrative drops and withdrawals. Handle registration and questions for Visiting Student enrollment, including the various cross-town and area agreements. Assist with compiling information needed for the annual audits.

Verifications - Inform students and third parties of the National Student Clearinghouse (NSC), which handles degree and enrollment verification, including good student discounts. Process and update the information system (myZou) for requests sent by NSC on behalf of a third-party. Research student information through various computing and records systems.

Residency -Respond to telephone calls, walk-ins and email or other electronic inquiries. This position will assist with residency petition collection, review of petition materials and processing.

Revision of Records - Manage incoming student appeals to the Revision of Records committee, including the workflow in Qualtrics. Compile information for the faculty committee to review. After the committee decisions are made, assist with correspondence to students concerning the final decisions. Where appropriate, update the myZou system to correct the record as directed (backdated withdrawals, drops, enrollments, etc.)

FERPA - Answer various questions from students, parents, faculty and staff about the Federal Educational Rights and Privacy Act (FERPA). Explain the privacy restrictions, third party releases and Additional Authorized Access.

Other duties as assigned.

Shift

M-F 8-5

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

People Soft (myZou) experience

Anticipated Hiring Range

Salary Range: $15-$17/hr

Grade: GGS-006

University Title: Office Support Assistant IV

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Cover letter and resume highlighting relevant education and experience.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.