Onboarding Specialist (Personnel Representative), HR Administration/Lincoln

Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Under general supervision, participates in the preparation, processing and data entry of transactions into the People Soft system.

Areas of Responsibility:

• Employment and Recruitment

Summary of Duties & Responsibilities:

• Manage New Hire process by collecting and revising candidate's onboarding documents pertaining to position they are applying
• Handle onboarding of new hires, transfers, promotions, civil service processing, data entry, and review of employment documents.
• Partner with Background Investigation Coordinator to ensure all required background checks are completed
• Contact candidates to schedule OHS appointments, extend preliminary offers, and send onboarding documents.
• Follow-up with potential candidates regarding document submission and field/direct any HR related questions
• Act as point of contact between the candidate and the hiring departments
• Review onboarding documents for completeness including I-9, E-Verify, and work/education verification
• Review and process employment actions in PeopleSoft (new hires, promotions, salary adjustments, data changes, etc.) and send corresponding notification letters.
• Ensure tasks are completed accurately and timely
• May perform transitional work in the absence of others.
• Support other HR staff
• Ensure all relevant HR practices and policies are followed.
• Ensure relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
• Maintain accuracy and integrity of PeopleSoft (HR system of record for employee data); ensuring all personnel files are maintained including via OnBase system
• Ensuring all onboarding is done following standard work and policy; including onboarding all relevant clearances as part of background investigation process.
• Contribute to the maintenance of reports, including pipeline
• Assist with filing of personnel related documents.
• Performing other related confidential duties as assigned.
• Audits personnel files for any missing documents required by regulatory agencies; assist in transfer of personnel files to offsite reviews.
• Rotate at front desk as Receptionist for Department of Human Resources.
• Assigned to special project when necessary.
• Promote a positive and pleasant attitude conductive to the workplace, which enhances and furthers the Mission, Vision, and Value Statement.

Minimum Qualifications
1. Associate's Degree from an accredited college or university in Human Resources Management, Public Relations, Healthcare Administration, or a related discipline; or
2. High School Diploma or its educational equivalent and two (2) years of relevant experience in human resources, administration, labor relations, employee relations, learning and development, talent acquisition, customer service (providing information and resolving customer concerns), or a related administrative support function.

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs