Operational Administrative Specialist

Summary

The United States Capitol Police (USCP) safeguards the Congress, Members of Congress, employees, visitors, and Congressional buildings and grounds from crime, disruption, and terrorism. We protect and secure Congress so it can fulfill its constitutional and legislative responsibilities in a safe, secure and open environment.

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

THIS JOB IS INTERNAL FOR USCP EMPLOYEES ONLY.
Navigate to the following URL to apply to this job: USCP Careers

Duties

This position is located in the
Training Services Bureau, United States Capitol Police (USCP).

Duties and responsibilities include, but are not limited to the following:

Assists in the preparation of requests for procurement, training, travel
orders, vouchers, and other forms as needed using applicable automated systems.
Initiating the developments of new or revised administrative policies,
procedures and instructions needed for the efficient administrative functioning
of the organization. Prepares, maintains, and certifies automated Time and
Attendance reports and monitors leave balances using the Workbrain System. Uses
a variety of Access databases to accomplish overtime reports as well as to
enter and log out documents to various offices.

Provides assistance and information to officials and officers with overtime
requests, leave requests, FMLA applications, pay certification, payroll
corrections, worker's compensation paperwork, requests for advanced leave, and
similar services as requested. Serves as the organization's liaison for office
support services. Notifies appropriate personnel of the need for information or
recommendations, and either prepares the response or follows up to ensure a
timely response by others. Independently controls and maintains data in
information management systems such as forms, records, mail, directives, or
publications management systems.

Consolidates annual funding estimates from subordinate offices into a
complete budget request for the division. Organizes estimates by appropriation,
object class, and line item following current budget instructions. Prepares
required supporting documentation for expenditures such as employee travel,
training, and office equipment and supplies. Serves as the organization's
liaison to the purchasing/procurement point of contact to arrange for, monitor,
and secure equipment, services, and products for specialized or unique program
or office functions. Maintains procurement files and databases in accordance
with Federal regulations and agency directives. Prepares charts, graphs, and
narrative information for management or program analysis reports from material
provided by higher-level employees.

Reads incoming correspondence, publications, regulations, court
notifications and subpoenas, and directives that may affect the organization
and assigned officers. Systematically evaluates and improves correspondence
operations for an extensive organization with varying functions performed in
subordinate offices. Ensures all certificates and personnel documents are
filed. Maintains the files area in good order, allowing timely access to
requested information. Establishes effective working relationships with
officials, officers and civilian personnel.

Requirements

Conditions of Employment

You must be a U.S. citizen.
Successful completion of a background investigation is required.
Must complete a one-year probationary period.

Qualifications

In order to qualify, you must meet the education and/or experience requirements described below.

For the CP-7 level you must have one
year (52 weeks) of specialized experience equivalent to at least the CP-6/GS-8
level that is in or directly related to the line of work of the position to be
filled. Specialized experience is defined as experience that includes: 1) Knowledge of
administrative office support functions, practices and methodology and ability
to apply those skills to increase the effectiveness of the office; 2) Skill
in using information systems and automated programs to transact business; 3) Knowledge
of budget processes.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

Education may be substituted for experience. For the
CP-7 level : Candidate may possess a
master's or equivalent graduate degree or 2 full years of progressively
higher-level graduate education leading to such a degree or LL.B. or
J.D., if related.

All eligibility requirements must be met by the closing date of the vacancy announcement.

(Information on Qualification & Education are located at the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/)

Education

You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated unofficial transcripts are acceptable.

Additional information

Additional Conditions of Employment with USCP:
As per the Congressional Accountability Act (CAA) and the Fair Chance to Compete for Jobs Act of 2019, criminal history information will only be collected following a qualifications review and after a tentative offer of employment has been made. A criminal history does not automatically exclude an applicant from employment with the USCP.
Criminal History Check Must successfully pass a comprehensive criminal history check of the past 10 years if offered employment. A criminal history check will be performed on applicants who accept an offer of employment.
Credit Check Must successfully pass a credit check. Applicants must not be in default or delinquent on any Federal guaranteed student loans. Applicants must demonstrate a competent financial history. Financial delinquency including collection accounts, liens, repossessions, or garnishments may be a basis for disqualification.
Selective Service Registration Male applicants must provide verification of registration with the Selective Service System or must verify exemption from the Selective Service System registration because of age or military status. Female applicants are exempt from Selective Service System registration. https://www.sss.gov/Registration/check-a-Registration/Verification-Form
Fingerprint Check Applicants' fingerprints will be submitted to the Federal Bureau of Investigation (FBI) for a check of the criminal history record.
Background Investigation Must successfully complete all components of the USCP full field background investigation. There are few automatic grounds for rejection in the USCP background investigation process. Issues of misconduct, such as illegal drug use, arrests, or convictions, may not be automatically disqualifying. However, deliberate misstatements, omissions, or intentionally withholding required information at any phase of the hiring process will result in a candidate's disqualification regardless of the nature or reason for the misstatement or omission. The primary reason candidates fail a background investigation is due to deliberately withholding or omitting material facts. Providing false and/or misleading information may be grounds for removal from the application and selection process.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Evaluation Factors:

Please address all Knowledge, Skills and Abilities (KSAs) within the narrative responses, so that your experience can be evaluated properly.

We will review your resume, assessment questionnaire and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials, to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this Vacancy Announcement.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  The following documents are required and must be received by the closing date of this announcement:
  
  1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yr) of employment.
  2. Other supporting documents:
  - Veterans Preference Documentation, if applicable.
  - College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Navigate to the following URL to apply to this job: USCP Careers
  1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click the Submit Application button to submit your application package.
  3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.
  4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application.
  5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.
  The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.
  
  Agency contact information
  
  Email
  
  Alyssia.Norwood.ctr@uscp.gov
  
  Address
  
  Training Services Bureau
  
  119 D Street NE
  
  Washington, DC 20510
  
  Next steps
  
  After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

The following documents are required and must be received by the closing date of this announcement:

1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yr) of employment.
2. Other supporting documents:
- Veterans Preference Documentation, if applicable.
- College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Navigate to the following URL to apply to this job: USCP Careers
1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit Application button to submit your application package.
3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.
4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application.
5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.
The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.

Agency contact information

Email

Alyssia.Norwood.ctr@uscp.gov

Address

Training Services Bureau

119 D Street NE

Washington, DC 20510

Next steps

After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request