Operations Coordinator - I

Description

Position Summary:

Under the general supervision of the Pre-Analytical Sr. Director, the Operations Coordinaor will manage clerical duties of the department. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Position Responsibilities:

Duties may include but are not necessarily limited to the following:

Provide confidential administrative support to Sr. Director, Pre-Analytical Operations

Manage schedule/calendar

Screening and handling of telephone communications

Deal with administrative issues/inquires as appropriate

Serve as primary point of direct administrative contact and liaison with other departments and individuals

Organizes and facilitates meeting and other special events as required

Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate

Establishes and maintains files/records for the department

Special Projects

Assist/Support department managers and vendors

Document and record meeting minutes

Follow all HIPAA regulations

Any/all other tasks/ functions delegated by upper management




Minimum Qualifications:

High school diploma or equivalent.

Previous experience preferred.

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

Must have knowledge of Outlook

Ability to analyze and revise operating practices to improve efficiency

Detail oriented and comfortable working in a fast-paced office environment

Exceptional communication skills

Superior organization skills and dedication to completing projects in a timely manner

 

Education: High School