Operations Coordinator

Expected Starting Salary Range: 21.21 - 25.86

SUBFUNCTION DEFINITION: Responsible for certain administrative, procedural, financial, legal, operational, and quality improvement activities within Cincinnati Children's Hospital that are necessary to run the facilities and to support the core functions of the business relative to treatment and payment.

Scope: Size of department/site of care/operating unit (total square footage of assignment) and of buildings/sites of care (TBD) of pt. encounters; service lines (TBD); Degree of independent decision making responsibility; degree of budget and materials management responsibilities; on-call emergency response responsibilities (TBD); direct report FTEs (TBD)

JOB RESPONSIBILITIES

• Facilities/Operation

Coordinate the daily operations of the dept./facility in collaboration with leadership. Coordinate and monitor business processes. Identify opportunities for improving cost and quality; Help develop and implement policies and procedures for improved utilization, quality and operations. Ensure operations are efficient and cost effective. Resolve issues with utilization of facilities and equipment. Follow policies and procedures to ensure that all policies are in conformance with guidelines. Promote compliance with all regulatory requirements. Support programmatic development, efficient work and patient flow, supply and instrument mgt, and a safe culture and environment. Assist with facilities related projects, monitor timelines for completion and communicate with staff and vendors. May manage routine purchase or repair maintenance of facility equipment. Coordinate space to meet the operational and strategic goals of the division and the needs of the individual program areas. Collaborate with IT and design to ensure proper placement of items in clinical areas. Assist with area commissioning and decommissioning process.

• Accreditation/ Regulatory/Compliance

Update Standard Operating Procedures (SOPs) as required when regulation and system changes dictate. Assist with revenue distribution models for executed agreements to ensure that financials are distributed in compliance with the CCHMC policy. Identify opportunities on an ongoing basis to improve compliance with agreement obligations, including milestones, reporting, and invoicing.

• Supply Ordering and Material

Perform tasks related to receiving, storing and distributing of products, materials, equipment and supplies. Maintain a working knowledge of supplies. Make recommendations for additions, deletions or changes in par levels based on knowledge of supplies needed and usage. Order stock and non-stock items associated with assigned areas. Check goods received against purchase orders, invoices, records and budget. Deliver materials to appropriate area and store. Monitor the day-to-day material/supply inventory in assigned areas. Manage inventory and ordering including but not limited to garnering quotes for furniture, medical equipment; or new construction items. Manage storage/deployment. Organize inventory and maintain accuracy, which may include purchases, rentals, loss prevention and removal of equipment. Schedule pick-up and delivery of equipment as needed. May work with vendors regarding functionality needs, coordinate implementation of new software and upgrades with IS, update processes and communicate changes to department and other stakeholders. May analyze, test and implement existing or new vendor software solutions that fulfill business needs or improve existing processes.

• Collaboration/Teamwork

Work collaboratively/cooperatively with others to achieve goals. Proactively adjust one's style and/or efforts to complement those of others. Develop positive working relationships with peers/colleagues. Share knowledge and/or provide support for team members. Contribute to and promote a positive and professional work environment/atmosphere. May serve as a liaison within the division or organization.

Qualifications:

EDUCATION/EXPERIENCE

Required:

• High school diploma or equivalent

• 3-5 years of work experience in a related job discipline OR equivalent combination of education and experience

Preferred:

*Grant processing experience in an academic setting

Cincinnati Children's is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity, and Inclusion. We are committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/AA/M/F/Veteran/Disability