Part-Time Office Assistant, IU Global

The Vice President for International Affairs and the teams of staff in the Office of the Vice President for International Affairs (OVPIA's) offices are the stewards of international activity across all campuses of Indiana University. We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts.

Job Summary

IU Global is seeking enthusiastic individuals to serve as the welcoming first point of contact for visitors at the Ferguson International Center on the Indiana University Bloomington campus.

Department-Specific Responsibilities

• Serves as the primary receptionist at Ferguson International Center, ensures confidentiality, tact, and exceptional customer service.
• Manages in-person guests, directs or escorts visitors to the appropriate IU Global offices, accepts and distributes documents.
• Maintains the appearance and welcoming atmosphere of the front desk and lobby.
• Provides general administrative support to all IU Global units, including filing, copying, scanning, data entry, generating letters, preparing mailings, responding to emails, setting appointments, and other assigned duties.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• Some prior experience in customer service, higher education, or a related field

Preferred

• 1 year of office experience

SKILLS

Required

• Strong verbal communication and listening skills
• Demonstrated customer service skills
• Exceptional attention to detail and organizational skills
• Ability to work with diverse populations
• Possesses a high degree of cultural sensitivity (understanding and respecting cultural differences and practices)
• Maintains a high degree of professionalism
• Demonstrated time management and priority-setting skills
• Demonstrated ability to maintain confidential information
• Competency with Microsoft Office suite, Windows, and standard office equipment.

Preferred

• Knowledge of the IU Bloomington campus
• Demonstrated interest in international affairs

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Ferguson International Center

Bloomington, Indiana

This is an in-person position

Advertised Salary

$15.00 per hour

Work Hours

15-20 hours per week

3 or 4 hour shifts between 8 a.m. - 5 p.m., Monday - Friday.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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