Payroll Analyst 1, SG-18, Payroll Analyst Trainee 2, (Equated to SG-14), Payroll Analyst Trainee 1, (Equated to SG-13), Item #02150

Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NY HELPS Program:
For appointment to a Payroll Analyst Trainee 1, you must have:
• A bachelor's degree or higher.
For appointment to a Payroll Analyst Trainee 2, you must have:
• A bachelor's degree AND one year of professional experience reviewing and issuing determinations on specific types of payroll matters to ensure compliance and consistency with laws, regulations, labor contract, business rules, and policies and procedures.
OR
• A Juris Doctor, master's or higher degree in a related field
For appointment to a Payroll Analyst 1 (SG-18), you must have:
• A bachelor's degree AND two years of professional experience reviewing and issuing determinations on specific types of payroll matters to ensure compliance and consistency with laws, regulations, labor contract, business rules, and policies and procedures.
OR
• A Juris Doctor, master's or higher degree in a related field AND one year of professional experience reviewing and issuing determinations on specific types of payroll matters to ensure compliance and consistency with laws, regulations, labor contract, business rules, and policies and procedures

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6, 70.1, or 70.4 of the Civil Service Law.

For 52.6, 70.1, or 70.4 transfer to a Payroll Analyst 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-12 or above for a Trainee 2, SG-11 or above for a Trainee 1, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office " GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Duties Description Perform various accounting tasks related to tax payments and employer filing.
• Prepare, review, and process weekly, quarterly, monthly, and annual tax payments to the Internal Revenue Service (IRS), the State of New York and over 38 other taxing authorities.
• Research the IRS, the State of New York, and other states tax authorities' websites for information related to tax withholding changes to ensure that the New York State Payroll System (PayServ) is in compliance with current withholding guidelines.
• Maintain accurate and complete records of accounts established for various payments and tax purposes.
• Post and review entries of tax withholdings, liabilities, and payments to the tax reconciliation workbooks.
• Enter and review entries of tax payment information into the Statewide Financial System (SFS) for the processing of payments.
• Assist in the preparation, analysis, and resolution of discrepancies for tax payments made to the IRS, the State of New York, and other taxing authorities.
• Assist in the completion of tasks related to the Form W-2 year end processing.
• Plan the timing of the entries and approval of payments to ensure payment due dates are met.
• Assist in the preparation of quarterly and annual tax returns (forms 941, 941-X, 1042).
• Timely file corrected Form W-2s with the Social Security Administration.
• Write Operations Request Documents (ORD) when needed to formally identify any changes and/or updates to the payroll withholding, reporting, or payments requirements, if applicable.
• Prepare payroll bulletins to inform OSC Business Partners of information related tax withholding.

Provide assistance and advice to supervisors, state agency payroll officers, as well as various government control agencies.
• Maintain up-to-date knowledge of all payroll tax laws and regulations, as well as the principals, theories, and techniques required for the accounting, reporting, and payment of all payroll taxes.
• Prepare OSC's response to inquiries and audits by the Internal Revenue Service, the Social Security Administration, NYS Department of Taxation and Finance, and other state and local entities.
• Perform other tasks within the Tax team when the need arises, which may include new initiatives
• Train new staff members when needed

Additional Comments Knowledge, Skills, and Abilities:
• Excellent analytical and organizational skills.
• Excellent oral and written communication skills.
• Detail orientated and produces an accurate and timely work product.
• Works well independently and in a team environment.
• Ability to respond to written inquiries and telephone calls from NYS employees, tax authorities, and vendors regarding tax issues.
• Ability to prepare timely, accurate, and thorough tax related research
• Ability to locate, research, communicate, and document discrepancies or unusual circumstances.
• Ability to develop and maintain strong relationships with customers.
• Ability to provide training and guidance to employees.
• Ability to maneuver through, enter/delete information and provide simple modifications to Excel spreadsheets.

Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers

Some positions may require additional credentials or a background check to verify your identity.

Name Jaylin Frese

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than August 27, 2024. Documents must be sent as unlocked and accessible attachments.
Reference Item #02150-JCF in the subject line of your email and on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Bill Quinn, wquinn@osc.ny.gov
When responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.
Be sure to submit an unofficial copy of any transcripts you may have with your cover letter, resume, and completed template, as there are educational requirements for this position.