PAYROLL MANAGER

Position Summary

Lead, direct, and supervise payroll process. Maintain payroll management information systems. Help research and produce accurate and efficient SOPs. Responsible for responding efficiently to internal and external inquiries and will demonstrate ability to inform and train others on payroll-related policies and systems.

Our philosophy is built on the principles of integrity, fairness, collaboration, communication, and recognition for performance excellence. Meeting all performance standards leads to attracting and retaining a qualified workforce, provide opportunities for qualified team members, and contribute towards the ongoing success at Pueblo of Sandia today and in the future.

Essential Duties and Responsibilities

1. Assists in establishing Payroll Accounting processes and procedures.
2. Monitors and maintains Payroll management information systems, both manual and computerized.
3. Ensures accurate, efficient, and timely payroll processed bi-weekly for 2000 employees.
4. Directs payroll disbursement functions, including direct deposits.
5. Researches, analyzes, and maintains time and attendance systems.
6. Analyzes and reconciles general ledger payroll journals.
7. Compiles and prepares employer payroll tax forms.
8. Communicates with department Managers to provide proper training and information on payroll systems.
9. Coordinates with Human Resource department in order to resolve employee concerns and issues.
10. Ensures timely and accurate employer tax deposits.
11. Prepares and maintains 401k reports for payment.
12. Ensures compliance of casino, Federal, State, and Tribal reporting requirements.
13. Evaluates subordinates and completes performance appraisals in a timely manner.
14. Performs additional related duties as assigned and necessary.
15. Punctual and regular attendance is an essential responsibility for all team members and are expected to report to work based upon the assigned schedule each day in accordance with the Attendance Policy for Pueblo of Sandia.

Additional Responsibilities

1. Performs all other related duties as assigned.

Key Performance Indicators

This position has Key Performance Indicators (KPI's) identified as a measurement of success. KPI's will be shared with all team members who work in this job title and feedback will be provided regarding the successful completion of the KPI's as part of the performance review process.

Knowledge, Skills, and Abilities

1. Excellent computer skills, especially in spreadsheets and payroll software.
2. Thorough knowledge of payroll accounting principles, procedures, and standards.
3. Excellent oral and written communication skills.
4. Ability to supervise and coordinate sensitive work under strict deadlines.
5. Ability to be flexible and move from one task to another easily and quickly.
6. Ability to exhibit strong initiative and motivational commitment to the organization.
7. Ability to use sound and efficient judgment in handling documents.
8. Ability to use discretion in working with sensitive and confidential records.
9. Knowledge of Kronos time reporting systems.
10. Knowledge of Cognos Impromptu report processing capabilities.

Requirements:

Education and Experience

Required:

1. Bachelor's Degree in Accounting, Finance, or related field.
2. Four (4) years' experience in payroll processing and reconciliation.
3. Two (2) years supervisory experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience.
4. Must be at least 21 years of age.

Note: Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience.

License/Certifications/Registrations

Physical Requirements/Working Conditions

The following selected physical activities are required to perform the essential functions of this position

Physical Requirement

Description

Balancing

Maintaining body equilibrium to prevent falling and walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

Crouching

Bending the body downward and forward by bending leg and spine.

Feeling

Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

Finger Dexterity

Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Grasping

Applying pressure to an object with the fingers and palm.

Hearing

Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

Kneeling

Bending legs at knee to come to a rest on knee or knees.

Lifting

Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. (Up to 25 lbs.)

Pulling

Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion. (Up to 25 lbs.)

Pushing

Using upper extremities to press against something with steady force to thrust forward, downward, or outward. (Up to 25 lbs.)

Reaching

Extending hand(s) and arm(s) in any direction.

Seeing

The ability to perceive the nature of objects by the eye.

Walking

Job requirements include, in the performance of duties, walking throughout the work area, on various work surfaces throughout internal or external locations.

Sitting

Particularly for sustained periods of time.

Standing

Particularly for sustained periods of time.

Stooping

Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Talking

Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

List Working Conditions Required:

1. Work is performed indoors.
2. Work hours subject to change with overtime work required.
3. Must be able to work long hours under stressful conditions.
4. Subject to hazards which may cause personal bodily harm: smoke, common colds, influenza, dust, odors and elevated noise levels.
5. Tasks may be performed on uneven, inclined, hard and soft carpeted floors, cement structures and surfaces.

The content of this job description does not restrict management's right to assign or reassign duties and responsibilities to this job at any time.

The job description reflects the assignment of the essential functions of the current position but does not prescribe or restrict tasks that may be assigned. The essential functions are specified but are subject to change at any time for various reasons, including management discretion.

The Pueblo of Sandia reserves the right to make changes to the job description whenever necessary.

Selected candidates must submit to and pass a pre-employment drug and alcohol screening as part of the pre-employment process. Drug and alcohol screening will continue through post-hire testing to be conducted by a third-party random number generator. Selected candidates must submit to and pass a criminal background screening as part of the pre-employment process.

The Pueblo of Sandia is an equal opportunity employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or any other characteristic protected by state or federal law.