Payroll Supervisor

Title: Payroll Supervisor

State Role Title: Financial Services Spec I

Hiring Range: $54,478 to $88,526

Pay Band: 4

Agency: VA Dept of Transportation

Location:Hampton Roads District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) Hampton Roads District is seeking a Payroll Supervisor to oversee and review payroll operations and reconciliation processes, identify issues and propose and develop solutions. Prepare various liability and other schedules to support VDOT's year-end financial statements and other reports. Ensure compliance with GAAP, GASB, Comptroller directives and other applicable federal, state, and VDOT regulations and guidelines.

Core responsibilities for job & position:
Provide guidance to district personnel with payroll, reconciliations, leave and time entry inquiries.

Review performance measures and analyze and interpret variances. Identify recurring payroll processing and reconciliation issues. Review and implement processes to ensure policies and procedures are in compliance. May assist with development and maintenance of training materials for VDOT payroll and reconciliation procedures. Provide training.

Manage payroll and reconciliation operations. Monitor accuracy and timeliness of payroll disbursements for district. Comply with legal and policy requirements governing payroll.

Identify recurring payroll and time entry issues in related financial systems and assist in their resolution. Evaluate existing policies and procedures proposing solutions. Provide assistance to customers with special data or report requests. May assist in the development and maintenance of training materials.

Required skills for job & position:
• Ability to maintain confidentiality of personal and sensitive information.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of payroll processes and federal, state and agency regulations that govern them.
• Ability to supervise others.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Ability to process, review, analyze, interpret, and create payroll and financial data and reports.
• Skill in the use of computers and software applications to include automated payroll and accounting systems.
• Ability to communicate effectively orally and in writing with internal and external customers.

VDOT is an emergency response agency, and this position may be designated to support emergency operations during certain situations. As such, you may occasionally be required to work an assignment that includes hours outside the normal work schedule including weekends and holidays. Not all designated employees are provided an emergency operations assignment.

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modeling these values, therefore please review them and, if in agreement, we welcome you to apply.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Minimum Qualifications

• Ability to process, review, analyze, interpret, and create payroll, financial data and reports.
• Ability to maintain confidentiality of personal and sensitive information.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Ability to supervise and train others.
• Knowledge of payroll processes and federal, state and agency regulations that govern them.
• Skill in the use of computers and software applications to include automated payroll and accounting systems.

Additional Considerations

• Supervisory experience over accounting functions.
• CPA or CPP certified.
• A combination of training, experience, or education in Accounting or related field desired.
• Public sector accounting experience using automated payroll and accounting systems.
• Cardinal experience desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid driver's license required.

Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS).

Multiple positions may be filled from this recruitment.

The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Contact Information

Name: David Keesee

Phone: 757-956-3291

Email: David.Keesee@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.