PEPI - Executive Assistant (Hybrid-New York)
New York, New York
Employer: Alvarez & Marsal
Industry: Corporate - Administration & Executive Support
Salary: $65000 - $85000 per year
Job type: Full-Time
Description
Summary:
Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Private Equity Performance Improvement (PEPI) team. This position requires a hybrid schedule of 3 days in-office and 2 days remote per week. Standard working hours are 8:30 am - 5:30 pm.
In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.
RESPONSIBILITIES:
Administrative Support to Managing Directors
#LI-KH3
Summary:
Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Private Equity Performance Improvement (PEPI) team. This position requires a hybrid schedule of 3 days in-office and 2 days remote per week. Standard working hours are 8:30 am - 5:30 pm.
In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.
RESPONSIBILITIES:
Administrative Support to Managing Directors
- Provide daily administrative support to PEPI Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence and presentations, scheduling appointments, maintaining calendars, travel arrangements.
- Review sensitive files and project specific assistance.
- Coordinate internal and external meetings.
- Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
- Additional duties as assigned.
- Conflict memo and project code creation
- Project code invoicing
- Client invoicing
- Vendor and subcontractor invoice management and tracking
- Responsible for arranging interviews with job candidates, coordinating schedules between candidates and interviewers, and ensuring a seamless interview process.
- Manage office access key fob log.
- Coordinate pick-up and distribution of office mail.
- Collaborate with the IT department to address any office technology issues, such as those related to the copy machine, conference room AV setup, server, phones, and other relevant systems.
- Meet and greet clients and other visitors.
- Copy sensitive files, document binding, answering phone, and project specific assistance.
- Conference room scheduling and executing catering orders.
- Any additional logistics (i.e., lunch reservations, etc.) on a case-by-case basis.
- 5+ years Executive Assistant / Business Operations Experience
- Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
- Outstanding interpersonal and relationship management skills: ability to support multiple executives with varied working styles.
- Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
- Excellent computer and calendaring skills with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Concur, & SharePoint.
- Ability to work independently, as well as on teams, in a fast-paced environment.
- Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
- Flexibility to work additional hours as required.
#LI-KH3
Created: 2024-06-09
Reference: 202302343
Country: United States
State: New York
City: New York
ZIP: 10036
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