Post Award Grants Specialist

Massey Comprehensive Cancer Center

"To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals."

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Summary :

Position Primary Purpose and General Responsibilities

Massey is seeking a Post Award Grants Specialist to join the Post Award Team . The Post Award Grants Specialist will be responsible for providing post award support for a portfolio of grant and contract sponsored program awards. This role will involve managing the financial and administrative aspects of awarded grants and contracts, ensuring compliance with funding agency requirements, and facilitating effective communication between internal stakeholders and external partners. This position works cooperatively with the Director, Finance and Business Operations, Assistant Director, Finance and Research Administration , Post Award Manager, departmental administrators and Principal Investigators (PIs) in Massey and Schools outside of Massey.

This is an exciting opportunity for a motivated individual to play a key role in managing the financial and administrative aspects of awarded grants and contracts. If you are passionate about grant and contract administration and thrive in a collaborative environment, we encourage you to apply for this position

Eligible for flexible work arrangements

Other job duties include and are not limited to:

• Oversee the post-award administration process for a portfolio of grants and contracts, including budget monitoring, financial reporting, and compliance oversight.
  
• Review award terms and conditions to ensure understanding and compliance with funding agency requirements
  
• Collaborate with Principal Investigators (PIs), project teams, and other stakeholders to establish new awards and initiate spending; ensure award financial record and budget are accurate in university systems
  
• Provide financial and administrative management including monthly reviews of: expenditures, projections, personnel allocations and cost share indexes. Ensure expenses allocated to project are allowable, reasonable and allocable.
  
• Coordinate with internal departments, such as finance, accounting, and procurement, to ensure alignment and compliance with organizational policies and procedures.
  
• Meet with PIs and project teams, at least quarterly, to review financial and administrative matters related to grant and contract management.
  
• Manage sub awards: initiate sub award administrative actions, receive invoices, monitor finances, and obtain PI approval for invoice payment, process payments
  
• Assist Principal Investigators (PIs), project teams, and other stakeholders with post award reporting requirements and routing through the VCU department of Sponsored Programs.
  
• Identify and address any issues or discrepancies related to post-award administration such as labor distributions, subaward invoicing, or expenditures in a timely manner.
  
• Provide Closeout of funded projects consistent with university process and timelines
  
• Remain informed through continuing education and development about changes in regulations and best practices related to grant and contract administration
  
• Demonstrate a commitment to risk assessment (considering cost, benefit and impact), utilize identified internal control mechanism and practice routine verification of the accuracy of data