Post Award Research Administrator

General Information

Position Number 000250 Vacancy Open to All Candidates Working Title Post Award Research Administrator Position Designation EHRA Non-Faculty Employment Type Permanent - Full-time Months per Year 12 Work Schedule
8:00 am - 5:00 pm; Monday - Friday
Hours per week 40 FLSA Status Exempt Division Research Department Div of Research (Adm) Work Location Remote Salary Range $54,900 - $57,200 Primary Purpose of Department
Provide sponsored project management from budget approval to project closeout in post-award service teams supporting key departments. The Office of Sponsored Projects Administration ensures compliance with appropriate federal, agency, state, and university regulations, policies, and procedures; and administers sponsored projects for fiscal and programmatic compliance.
Primary Purpose of Position
Provide sponsored project management from budget approval to project closeout in post-award service teams supporting key departments. This position advises and assists faculty and department staff; ensures compliance with appropriate federal, agency, state, and university regulations, policies, and procedures; and administers sponsored projects for fiscal and programmatic compliance.

Perform technical accounting duties involving the maintenance and reporting of financial accounting data. Work involves double-entry accounting ranging from posting to account ledgers, verifying entries, and working with financial accounts of moderate variety and complexity.

Under general supervision, provide administrative oversight and support for budgets, labor distributions, expenditures, cost sharing, project deliverables, and regulatory compliance. Ensure appropriate and complete recording of project costs: resolve deficits: monitor subcontractor and consultant performance and billing; establish, maintain, and close out projects in the university accounting system. Review award budget for conformance to University, sponsor, and regulatory costing requirements: resolve issues with the department.
Summary of Position Responsibilities
Establish sponsored project cost centers in the financial accounting system. Notify the department of the established account number and any special conditions or restrictions that apply to the project including cost sharing and program income. Periodically review budgeted employee effort for the award and ensure that principal investigators establish appropriate effort distributions in the Payroll system. Monitor revenue and expense and perform grant accounting for sponsored projects in compliance with CASB , Uniform Guidance, (2 C.F.R. Part 200), various governmental agencies, and other sponsor regulations and institutional policies. Maintain oversight of financial records for each award. Monitor budget variances: review and process internal budget modifications. Approve expenditure requests and review cost transfers for validity, backup documentation, and fund availability. Ensure prior approvals are obtained from the sponsor where applicable. Ensure that all project costs, including university or third-party cost sharing are accounted for properly and documented. Monitor and reconcile facilities and administrative and employee benefit charges to projects. Perform other accounting as needed. Assist the invoicing group with collection activities as needed. Monitor subcontracts and process payment requests from subcontractors. Assist with distribution of project reports and end date and deficit notices to PI's and Departments in accordance with UNCC research policies and procedures. Support faculty and department administrators in resolving project deficits. Perform award closeout activities in conjunction with the PI and support staff. Ensure sponsor closeout requirements are met and the financial fund closeout in the accounting system is in accordance with UNCC research policies and procedures. Recommend policies and procedures that keep UNC Charlotte in compliance with federal, state, and various funding agency rules and regulations. Assure interaction between the Office of Sponsored Projects Administration administrative systems and other systems at UNC Charlotte and the State of North Carolina.

Verifies and ensures accuracy and validity of moderately complex transactions; examines accounting records to assure adherence to accounting standards and regulations. Understand, verify, and troubleshoot project accounting data related to research and reports, as well as troubleshoot Banner Finance and HR discrepancies. Must have working knowledge and understanding of the various types of employee job codes, position control, and exclusion rules for correct monitoring of effort certification, to comply with OMB Uniform Guidance 2 CFR 200.430. Applies considerable knowledge of government accounting methods, procedures, and accounting practices needed to perform the work. Applies the knowledge of a variety of technology, financial systems, and packages to create and maintain data. Supervises financial functions of moderate complexity. This position is responsible for ensuring University compliance with OMB Uniform Guidance 2 CFR 200 specifically as it relates to the allowability and allocability of research-related expenses. Maintains and manages accounting records of moderate variety and complexity, including preparation of financial statements and reports. Researches, compiles, and analyzes expenditure data used in various reporting methodologies. Prepares statistics for Key Performance Indicators; writes/drafts reports.

Advise and assist faculty and department staff in the administration of sponsored projects. Interpret sponsor, university, and government regulations, guidelines, and policies. Maintain up-to-date knowledge and expertise in federal, state, local, and other agency regulations and policies to assure compliance. Remain current on applicable laws and the Uniform Guidance as they pertain to sponsored program activities. The position will be responsible for maintaining the integrity of the office of sponsored projects administration accounts for reporting.

Under limited supervision, review and approve expenditure transactions in accordance with federal, state, local, and university policies. Provide guidance on all aspects of an executed award to those served in the research community.

Provide assistants to principal investigators, project directors, and staff; department administrators, and other customers with accurate complete, and timely information and reports. Assist as needed with sponsor audits and the Uniform Guidance annual single audit and compliance audit. Review award documents for special conditions or restrictions, programmatic and other deliverables, cost-sharing requirements, reporting requirements, and billing requirements. Notify the Principal Investigator of any special conditions or restrictions. Verify that the investigator obtains the required assurances. Act as the primary point of contact with their respective assigned projects to solve compliance and operational issues and problems that may affect UNCC's ability to properly utilize grant funds or complete funded projects. Consult with peers and supervisors on high-level questions put forth by the colleges and manage conflict between funding agencies and UNCC . Interact with other offices, such as technology transfer, compliance, legal, and academic affairs on high-level sponsored program activities. Assist in assuring that colleges are in compliance with all applicable financial rules and/or regulations concerning the management of sponsored awards. Assist the University in creating infrastructure to support the sponsored awards and research mission of the university.
Minimum Education/Experience

• Master's Degree; or Bachelor's degree and 0-2 years of experience; or
• An equivalent combination of education/experience.

Preferred Education, Knowledge, Skills and Experience

• Master's Degree in Accounting or Business Administration; experience in grant accounting

Necessary Certifications/Licenses
N/A
Preferred Certifications/Licenses
N/A
Special Notes to Applicants

• Remote Position - Must live within 100 miles of UNC Charlotte's campus.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.

Posting Open Date 09/12/2024 Posting Close Date Open Until Filled Yes Proposed Hire Date 10/21/2024 If time-limited please indicate appointment end date Contact Information