Description:

Responsibilities:




JOB DESCRIPTION:

Procurement Agent is responsible for servicing internal clients: procurement of goods and services, strategic sourcing and cost savings, contract administration, supplier relationship management, supplier diversity planning and outreach, compliance management, inventory management, and management of the procure to pay cycle.

 

Tasks and Responsibilities:

Applies Client  Procurement Policy, Procedures and Guidelines and basic Texas Laws, Codes and Regulations to procurement activities.

Works with Internal Customers on procurement needs and requirements.

Assist internal customers with contract administration and vendor performance, which includes documenting, coordinating, and resolution.

Reviews Purchase Requisition for applicable forms and documents (i.e. NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.).

Reviews Purchase Requisitions to verify accuracy, terminology, and specifications.

Coordinates with Internal Customers to identify scopes of work, specifications, commercial & regulatory considerations. 

Coordinates with Internal Customers to create RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to meet Business Unit needs. 

Initially reviews Exempt Forms to determine if the explanation justifies deviation from the competitive bidding process and free of errors.

Coordinates and administers meetings and site visits with Suppliers and Business Unit.

Works with Internal Customers and Suppliers to encourage local, diverse, and small business participation in Sourcing Events.  

With management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.

With management’s supervision, reviews, modifies, and negotiates Client  and Supplier terms and conditions to mitigate risk.

With management’s supervision, participates in the decision to award contracts.

Prepares purchase orders and sends copies to suppliers and to departments originating requests. 

Actively aware of safety in day-to-day activities. 

Responds to customer and supplier inquiries about order status, changes, or cancellations.

Prepares, maintains and reviews purchasing files, reports and price lists. 

With management’s supervision, compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.

Tracks the status of requisitions, contracts, and orders.

Performs other duties as assigned.

 

Minimum Qualifications:

Bachelor’s degree in Supply Chain, Business, Finance, Accounting, Operations Management, Engineering, English, Communications, Education or related field from an accredited university, or demonstrated experience in a Procurement, Contract Management, Contract Development or Paralegal role.

Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, internet, electronic mail and scheduling.

Proficient in Microsoft Windows environment.

Demonstrated ability to work in a team environment, coordinating with other areas to achieve goals and objectives.

 

Must haves:

Exposure to SAP or similar ERP systems.

Education: Bachelors Degree