Procurement Specialist (Part-Time)

Create Your Career:

Grow With Us

Your growth matters to us-that's why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities like Team Lead Academy, education reimbursement, mentoring, and company sponsored networking events, you can take control of your own career path on your own terms with a company that believes in you.

A Place Where You Belong

People are at the heart of our business. We reflect a diversity of cultures, backgrounds, and experiences. We expect our people, clients, and partners to treat one another with dignity and respect. This means promoting inclusion, celebrating diversity, and appreciating the differences we all bring to our workplace.

Support Your Well-Being

Our comprehensive benefits package includes wellness programs, 11 paid holidays, paid time off, employee perks and much more. With these benefits, plus the option for flexible schedules and possible remote a few days a week (depending on customer requirements) we'll support you as you pursue a balanced, fulfilling life-at work and at home.

Responsibilities

Procurement
• Process purchase orders and properly maintain associated documentation via electronic storage
• Initial focus will include purchase orders with a <$10K order threshold
• Monitor purchase orders from inception to delivery of goods/services to invoicing
• Invoice reconciliation and dispute management
• Multiple bid analysis and awarding based on lead-time and cost requirements to meet contract parameters
• Responsible for procurement system data input and integrity
• Weekly/monthly data preparation for financial reporting to management
• Assist with vendor setup and vendor change management in procurement system
• Upkeep of any charge code approver changes in procurement system
• Assist in processing internal reimbursement requests (i.e. obtaining proper authorization, logging, record storage, and Accounting processing)
• Assist in credit card reconciliations
• Assist in any receiving and goods tracking communications
• Assist as needed in Blanket PO transactions

Subcontract Administration
• Administration of T&M subcontracts activities
• Prepare Delivery Orders Agreements, subcontract modifications, and associated supplemental documentation
• Subcontractor timecard monitoring
• Monitor overcharges on task orders
• Communicate with subcontractor POC's
• Ensure subcontractors abide by contract terms and address/resolve subcontract change orders, non-conformances, and disputes
• Process labor category and rate modifications
• Process weekly subcontractor invoicing (i.e. rate monitoring, task order assignments and cumulative values)
• Process new-hire subcontractor employees
• Assist in contract year changeovers
• Monitor contract vacancy listing for assigned Subcontractor new hire employee(s)
• Review and process travel invoices, with the understanding of FAR clauses and per diem rates
• Review and compare resumes against contract labor category requirements

Government Property Administration
• Track and report government furnished property
• Support annual reporting requirements of government property

Additional Business Office Responsibilities
• Provide punctual responses to all stakeholders on any given task
• Assist in assurance of successful CPSR audits
• Provide back-up support for other Business Office team members during absences
• Perform other duties as assigned

• Bachelor's degree in Business Administration or a related field with a minimum of 3 years of relevant experience
• Strong familiarity of FAR and Procurement Regulations and Cost Accounting Standards associated with government purchasing
• Excellent sourcing, quoting, and negotiation skills
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong written and verbal communication skills, with the ability to articulate and communicate effectively with peers, stakeholders, and all levels of management
• Excellent analytical skills and ability to prioritize and meet schedules in a multi-task environment
• Experience dealing with a variety of contract issues in the Federal Government
• High level of integrity, professional demeanor, and ability to function independently and swiftly, especially in our peak operations times
• Positive attitude with a willingness to cross-train and support in all areas of the department
• US Citizenship is required

Preferred Qualifications
• Experience with task order contracts
• Experience with automated business systems, including training, and system documentation
• Experience with Basware P2P is a plus
• Prior CPSR audit experience is strongly preferred

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