Procurement Specialist
Kennesaw, Georgia
Employer: Kennesaw State University
Industry: FIN-Fiscal Services
Salary: $45900 - $51000 per year
Job type: Full-Time
About Us
Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia . Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.
Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Job Summary
Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.
Responsibilities
KEY RESPONSIBILITIES:
1. Responsible for reviewing and analyzing purchase requisitions
2. Investigates and develops sources of supply
3. Evaluates requisitions and initiates bidding process within assigned product lines
4. Reviews contracts and quotes for appropriateness, timeliness, and cost
5. Prepares and issues Request for Quotes and Sole Source/Sole Brand
6. Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
7. Interprets purchasing policies and procedures to departments and vendors
8. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
9. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
10. Assists with monitoring vendor and supplier performance for compliance with contract requirements
11. Maintains manual and electronic documents, files, and records
12. Performs purchase order close-out and expedites open and/or blanket purchase orders
13. Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
14. Verifies item descriptions and amounts in bids and contracts
15. Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services
Required Qualifications
Educational Requirements
Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience
Required Experience
One (1) year of related work experience
Preferred Qualifications
Additional Preferred Qualifications
Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in Business or related field
Preferred Experience
Previous experience in supply chain, materials management and/or purchasing preferred
Proposed Salary
The budgeted salary for this opening is $45,900 to $51,000 per year.
Offers are based on relevant experience.
Visit- https://hr.kennesaw.edu/benefits/index.php
Knowledge, Skills, & Abilities
ABILITIES
Able to sources and identify vendors
Able to respond to vendor and/or supplier inquiries and/or questions in a courteous, timely, and informative manner
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Knowledge of BOR/USG policy requirements and regulations
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong financial and fiscal accountability
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu..
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
Background Check
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia . Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.
Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Job Summary
Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.
Responsibilities
KEY RESPONSIBILITIES:
1. Responsible for reviewing and analyzing purchase requisitions
2. Investigates and develops sources of supply
3. Evaluates requisitions and initiates bidding process within assigned product lines
4. Reviews contracts and quotes for appropriateness, timeliness, and cost
5. Prepares and issues Request for Quotes and Sole Source/Sole Brand
6. Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
7. Interprets purchasing policies and procedures to departments and vendors
8. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
9. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
10. Assists with monitoring vendor and supplier performance for compliance with contract requirements
11. Maintains manual and electronic documents, files, and records
12. Performs purchase order close-out and expedites open and/or blanket purchase orders
13. Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
14. Verifies item descriptions and amounts in bids and contracts
15. Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services
Required Qualifications
Educational Requirements
Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience
Required Experience
One (1) year of related work experience
Preferred Qualifications
Additional Preferred Qualifications
Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in Business or related field
Preferred Experience
Previous experience in supply chain, materials management and/or purchasing preferred
Proposed Salary
The budgeted salary for this opening is $45,900 to $51,000 per year.
Offers are based on relevant experience.
Visit- https://hr.kennesaw.edu/benefits/index.php
Knowledge, Skills, & Abilities
ABILITIES
Able to sources and identify vendors
Able to respond to vendor and/or supplier inquiries and/or questions in a courteous, timely, and informative manner
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Knowledge of BOR/USG policy requirements and regulations
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong financial and fiscal accountability
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu..
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
Background Check
- Credit Report
- Standard Enhanced
- Education
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
Created: 2024-04-30
Reference: 271256
Country: United States
State: Georgia
City: Kennesaw
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