Job Description

The Texas State Library and Archives Commission (TSLAC) seeks a Procurement Specialist/Buyer to join our collaborative and dynamic Purchasing team within the Administrative Services (ADMIN) division, which is located in Austin, Texas.

The Procurement Specialist/Buyer plays a pivotal role in supporting our procurement and purchasing activities on behalf of the agency. The Purchasing Team practices centralized purchasing and supports our agency's four locations: three in Austin, TX, and one in Liberty, TX. The primary function of this role is to perform simple to complex competitive procurements for the agency, with duties such as developing specifications, drafting solicitations, gathering quotes or vendor responses, facilitating evaluations, processing contract awards and/or purchase orders, and maintaining accurate records. This role works closely with the Support Services and Accounting Teams.

The Purchasing Team is a great place to advance your career in procurement in a team-oriented environment that supports continuous learning and opportunities. Work alongside seasoned veterans as you interact with agency staff, vendors, small businesses, other state agencies and state universities. This role allows for career growth with opportunities to work independently with considerable latitude for initiative and independent judgment. The person in this position has the potential to work remotely 2-3 days each week upon completion of a minimum of 6 months successful performance.

You may be a good fit for this position if you are:

• Enthusiastic about building relationships and helping others understand complex issues.

• Energized by focusing on individual projects while also working in a collaborative environment.

• Adaptable, organized and detail oriented.

• A confident communicator, and

• Willing to help others.

If you'd like to:

• Seek opportunities to grow professionally and advance via a career ladder.

• Grow your knowledge and experience in the state procurement field.

• Challenge yourself and learn to work with various online tools;

• Work in a team environment and collaborate with others; and

• Help problem-solve and think critically.

TSLAC would love to hear from you! Read further for more information about our agency and the levels of Procurement Specialists we're hiring.

Who We Are:

TSLAC is a mid-size state agency whose mission is to provide Texans access to the information needed to be informed, productive citizens by preserving the archival record of Texas; enhancing the service capacity of public, academic, and school libraries; assisting public agencies in the maintenance of their records; and meeting the reading needs of Texans with disabilities.

The agency provides a good work-life balance and support for employees.

What you will gain:

- Salary based on where you start on the division's career ladder. See salary ranges below.

- Benefits include medical insurance, sick leave, vacation leave and retirement benefits. Learn more: https://www.ers.texas.gov/benefits-at-a-glance.

- Up to 17 days of holidays: https://hr.sao.texas.gov/Documents/Holidays/Holidays2024.pdf

- Potential to work remotely 2-3 days each week after a minimum of 6 months of successful performance.

- Additional learning and training opportunities as budget and time allow.

- Skill and experience with consulting, public speaking, training development/delivery, and critical thinking, just to name a few.

What does the job look like?

We are hiring for a range of Procurement Specialist. Amount of supervision and level of responsibility dependent upon classification.

- Processes complex procurements for products and specialized services

- Processes complex purchases of Information Technology (IT) products and services

- Maintains necessary records to comply with state and federal audit regulations.

- Completes and submits all required purchasing-related reports.

- Ensure that agency Historically Underutilized Business (HUB) goals are met.

- Provide support to staff about Purchasing related documents in CAPPS.

- Assists in the training of or trains the Purchasing Liaison Team, Receiving Team, and Project Managers in CAPPS/Bonfire, and agency procedures accordingly.



Qualifications:

What does it take to qualify (minimum)?

For Procurement Specialist Purchaser IV/V Salary $5000.00-$6000.00 per month commensurate with experience.

- High School Diploma or GED

- Three-four years of experience purchasing goods and services.

- Two-three years of experience conducting competitive procurements, including developing specifications, drafting solicitations, gathering quotes or vendor responses, and facilitating evaluations.

Other things we look for (preferred):

- Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field

- Certification as a Certified Texas Contract Developer (CTCD)

- Certification as a Certified Texas Contract Manager (CTCM)

- Experience using Texas Statewide cooperative contracts through the Statewide Procurement Division (SPD) contracts and/or Department of Information Resources (DIR) contracts.

- Experience using and online e-Procurement system.

- Experience as a Team Lead or Supervisor

- Experience in purchasing books, publications, subscriptions, and other library materials.

- Experience in using Centralized Accounting and Payroll/Personnel System (CAPPS), PeopleSoft, or Oracle-based software for procurement tool.

- Experience with contract drafting, negotiations, and/or contract monitoring.

- Experience using the Electronic State Business Daily (ESBD), Bonfire, or similar e-procurement bidding tool.

- Experience with statewide HUB program.

- Experience with statewide reporting requirements and form submissions for procurements.

- Experience purchasing information technology (IT) products and/or services using DIR contracts.

- Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements.

- Experience in public speaking including training presentations, demonstrations, and hosting meetings/conferences.

What else to know before applying?

- If applicable, provide complete college transcripts at the time of application.

- Occasional work over 40 hours a week may be required for which you will earn compensatory time.

- Overnight travel and travel by vehicle may be required.

- Valid Texas driver's license and good driving record; May use personal vehicle for travel.

- Criminal history check required of successful applicant.

- If applicable, certificate of completion from CTCD and/or CTCM must be provided at the time of application.

- If not already certified, the successful candidate must obtain a Certified Texas Contract Developer (CTCD) certification within the first six months of employment.

- Applicants must have a home computer and a reliable internet connection to qualify for remote work after probationary period.

SUPERVISION

Reports to Purchasing Supervisor

No supervisory responsibility

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.