Program Assistant
Richland, Not Specified
Employer: The University of South Carolina
Industry: Administrative
Salary: Competitive
Job type: Full-Time
Program Assistant
Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 22, 2024.
Posting Details
Posting Summary
Logo Posting Number STA00392PO24 Job Family Program Management Job Function Program Management USC Market Title Program Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/133604 Job Level A0 - Administrative/Operational Support Business Title (Internal Title) Program Assistant Campus Columbia Work County Richland College/Division Division of Academic Affairs and Provost Department PROV Center for Teaching Excellence State Pay Band 4 Approved Starting Salary 31,620 Advertised Salary Range 31,620 - 47,430 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Standard working schedule: 8:30am - 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
Advertised Job Summary
The program assistant supports the organization and delivery of the programs and services of the Center for Teaching Excellence. This position reports to the Program Manager of Operations and Faculty Events. The position assists with and coordinates professional development activities for CTE clientele, which includes faculty, instructors, and graduate teaching assistants. This position handles CTE purchasing, procurement, and travel reimbursements and meets regularly with the Director and Administrative Coordinator to discuss spending and projections. This position also provides program development and administrative support for CTE staff.
Minimum Qualifications
Bachelor's degree, or high school diploma and 4 years of related program experience.
Preferred Qualifications
Bachelor's degree and two years of relevant program experience in higher education; experience with purchasing; familiarity with Peoplesoft software system; excellent interpersonal and communication skills.
Knowledge/Skills/Abilities
Must be detail oriented and able to handle multiple concurrent tasks and frequent interruptions. Must be confident as well as conscientious and personable. Must have outstanding human relations characteristics and enjoy contact with university faculty, officials, staff, and students. Must be proficient in Microsoft Office software and have the ability to learn USC's computer systems for fiscal management.
Job Duties
Job Duty
Serve as the initial contact person for the clientele of the CTE . Monitor CTE phone, mail, and email. Greet and provide up-to-date information about CTE programs and services to walk-in, phone, and email clientele.
Essential Function Yes Percentage of Time 30 Job Duty
Assist with planning, scheduling, and delivery of CTE programs and services. Coordinate event registration, meeting times, and speaker arrangements. Prepare evaluation forms, signs, thank-you letters, and handouts as needed. Set up facility and refreshments for events, greet attendees, and assist with event preparations.
Essential Function Yes Percentage of Time 30 Job Duty
Perform departmental purchasing and payments, including travel-related expenditures and foundation account expenditures. Meet with Director and Administrative Coordinator to discuss spending and projections related to purchasing, travel and the foundation account.
Essential Function Yes Percentage of Time 10 Job Duty
Provide administrative support to CTE staff and senior staff. Create the agenda template and record meeting minutes for staff meetings. Assist in preparing administrative documents related to CTE events; assist with distribution and collection of event evaluation surveys, Certificates of Completion and other program data.
Essential Function Yes Percentage of Time 20 Job Duty
Assist in program management for annual events like New Faculty Orientation, Oktoberbest and Spring Symposiums. Tasks including sending notifications to applicants, coordinating registrations, liaising with catering, and managing post-event evaluations.
Essential Function Yes Percentage of Time 10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 05/17/2024 Job Close Date 06/22/2024 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 22, 2024.
Quicklink for Posting https://uscjobs.sc.edu/postings/168605 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a bachelor's degree or high school diploma and 4 years of related experience?
Applicant Documents
Required DocumentsCover Letter Resume List of References and Contact Information Optional Documents
Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 22, 2024.
Posting Details
Posting Summary
Logo Posting Number STA00392PO24 Job Family Program Management Job Function Program Management USC Market Title Program Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/133604 Job Level A0 - Administrative/Operational Support Business Title (Internal Title) Program Assistant Campus Columbia Work County Richland College/Division Division of Academic Affairs and Provost Department PROV Center for Teaching Excellence State Pay Band 4 Approved Starting Salary 31,620 Advertised Salary Range 31,620 - 47,430 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Standard working schedule: 8:30am - 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
Advertised Job Summary
The program assistant supports the organization and delivery of the programs and services of the Center for Teaching Excellence. This position reports to the Program Manager of Operations and Faculty Events. The position assists with and coordinates professional development activities for CTE clientele, which includes faculty, instructors, and graduate teaching assistants. This position handles CTE purchasing, procurement, and travel reimbursements and meets regularly with the Director and Administrative Coordinator to discuss spending and projections. This position also provides program development and administrative support for CTE staff.
Minimum Qualifications
Bachelor's degree, or high school diploma and 4 years of related program experience.
Preferred Qualifications
Bachelor's degree and two years of relevant program experience in higher education; experience with purchasing; familiarity with Peoplesoft software system; excellent interpersonal and communication skills.
Knowledge/Skills/Abilities
Must be detail oriented and able to handle multiple concurrent tasks and frequent interruptions. Must be confident as well as conscientious and personable. Must have outstanding human relations characteristics and enjoy contact with university faculty, officials, staff, and students. Must be proficient in Microsoft Office software and have the ability to learn USC's computer systems for fiscal management.
Job Duties
Job Duty
Serve as the initial contact person for the clientele of the CTE . Monitor CTE phone, mail, and email. Greet and provide up-to-date information about CTE programs and services to walk-in, phone, and email clientele.
Essential Function Yes Percentage of Time 30 Job Duty
Assist with planning, scheduling, and delivery of CTE programs and services. Coordinate event registration, meeting times, and speaker arrangements. Prepare evaluation forms, signs, thank-you letters, and handouts as needed. Set up facility and refreshments for events, greet attendees, and assist with event preparations.
Essential Function Yes Percentage of Time 30 Job Duty
Perform departmental purchasing and payments, including travel-related expenditures and foundation account expenditures. Meet with Director and Administrative Coordinator to discuss spending and projections related to purchasing, travel and the foundation account.
Essential Function Yes Percentage of Time 10 Job Duty
Provide administrative support to CTE staff and senior staff. Create the agenda template and record meeting minutes for staff meetings. Assist in preparing administrative documents related to CTE events; assist with distribution and collection of event evaluation surveys, Certificates of Completion and other program data.
Essential Function Yes Percentage of Time 20 Job Duty
Assist in program management for annual events like New Faculty Orientation, Oktoberbest and Spring Symposiums. Tasks including sending notifications to applicants, coordinating registrations, liaising with catering, and managing post-event evaluations.
Essential Function Yes Percentage of Time 10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 05/17/2024 Job Close Date 06/22/2024 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 22, 2024.
Quicklink for Posting https://uscjobs.sc.edu/postings/168605 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Yes
- No
Applicant Documents
Required Documents
Created: 2024-05-19
Reference: STA00392PO24
Country: United States
State: Not Specified
City: Richland