Program Coordinator, Integrated Education and Training (LTE 06/30/2025)

SUMMARY

This is a grant-funded position through 06/30/2025

Start with an organization that understands that work culture and work/life balance are so important to the happiness of our employees! Come join the Gateway family where a generous vacation and benefits package is the norm. Sick and Vacation time (prorated) available on Day 1, as well as Medical, Dental, and Vision benefits should you elect to enroll.

The Program Coordinator is responsible for coordinating the development and implementation of the Integrated Education and Training (IET) programs for GED/HSED/ELL students interested in pursuing postsecondary education and/or training for employment. This position requires development, implementation, coordination, and monitoring of IET program activities such as marketing, student recruitment, assessment, orientation, enrollment, case management goal setting, barrier removal, and transition to post-secondary education and/or employment.

This position reports to the Dean, School of Pre-College and Momentum Programs.

See for yourself how our employees are the foundation of our students' continued success!
Apply today to join the Gateway Family!

RESPONSIBILITIES

Program Development and Implementation:

• Develops and implements the new IET Welding program in collaboration with the School of Pre-College and Momentum Programs Dean.
  
• Coordinates the work of the IET Casual and Workforce Navigator to ensure achievement of the IET program goals, adherence to quality standards, deadlines, and proper procedures, correcting errors or problems as needed.
  
• In collaboration with Deans and Faculty Chairs, coordinates training and ongoing professional development in IET methodology for teaching teams.

Recruitment and Student Engagement:

• Recruits GED/HSED/ELL students in collaboration with Gateway GED/HSED/ELL program staff and faculty and external stakeholders.
  
• Coordinates and monitors IET program activities such as marketing, student recruitment, assessment, orientation, enrollment, case management goal setting, barrier removal, and transition to post-secondary education and/or employment.

Collaboration and Relationship Management:

• Establishes and maintains working relationships with students, faculty, administrative leadership, and staff to successfully transition IET completers to post-secondary programs.
  
• Works collaboratively with GED/HSED/ELL and post-secondary instructors to ensure each student is post-tested and reported in client reporting documents.
  
• Meets regularly with internal and external stakeholders to help students succeed in their educational and career goals.
  
• Monitors expenses and adheres to the budget.

Data Management and Reporting:

• Maintains accurate data and relevant student records, ensuring quality and completeness of data entered.
  
• Generates relevant reports of IET students and program performance outcomes according to Wisconsin Technical College System requirements.

Additional Responsibilities:

• Regularly review and optimize processes to eliminate redundancy and enhance overall efficiency.
• Perform other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION

MINIMUM QUALIFICATIONS

• Bachelor's degree

PLUS

• One (1) year of related experience in recruitment and transition of students from Pre-College and/or Adult Education to post-secondary programs and/or employment.

Other knowledge, skills and abilities:

• Deadline and detail-oriented, with strong organizational, analytical, and planning skills.
  
• Excellent organizational skills with an ability to prioritize and manage multiple tasks and a variety of demands including coordination of events with multiple teams.
  
• Strong written communication skills; ability to write clear, structured, articulate communications. Ability to effectively supervise and/or direct staff.
  
• Demonstrated motivational and problem solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the Gateway
  
• Demonstrated ability to communicate effectively, establish and maintain effective working relationships with students, parents, faculty, staff, and representatives from outside agencies and educational institutions, and the general public while maintaining appropriate confidentiality.
  
• Strong self-motivation and ability to work as a team member.
  
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.
  
• Strong computer skills including working knowledge of Google Documents, Microsoft Word, and Microsoft Excel.

SUPPLEMENTAL INFORMATION

DIVISION/LOCATION: School of Pre-College and Momentum/RacineCOMP GRADE: 27FLSA DESIGNATION: Exempt
START DATE: ASAP

CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend student & business needs

GuideNot ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day)
Physical DemandsPhysical DemandsFrequency
Lift/CarryFrequencySittingFrequently
0 - 10 lbsFrequentlyStandingOccasionally
11 - 20 lbsOccasionallyWalkingOccasionally
21 - 50 lbsNot ApplicableReaching OverheadNot Applicable
51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelNot Applicable
Over 100 lbsNot ApplicableKeyboardingFrequently

StoopingNot Applicable
Push / PullYes / NoCrouchingNot Applicable
12 lbs or lessOccasionallyKneelingNot Applicable
13 - 25 lbsOccasionallyCrawlingNot Applicable
26 - 40 lbsNot ApplicableClimbing Ramps or StairsNot Applicable
41 - 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable
Over 100 lbsNot ApplicableDrivingOccasionally

Traveling - overnight stay(s)Occasionally
Hearing RequirementYes / NoCommunicating VerballyFrequently
One-on-one (in person)YesFar Visual Acuity: clarity to see 20' or moreOccasionally
Group or conference (in person)YesNear Visual Acuity: clarity to see 20' or lessFrequently
TelephoneYes

Other SoundsYes
Environmental ConditionsWorking ConditionsFrequency
Noise Intensity LevelFrequencyHumidity: non-weather relatedNot Applicable
QuietOccasionallyExtreme Cold: non-weather relatedNot Applicable
ModerateOccasionallyExtreme Hot: non-weather relatedNot Applicable
LoudOccasionallyWorking OutdoorsNot Applicable
Very LoudNot ApplicableWetness: contact with water or other liquidsNot Applicable

Working ConditionsWorking ConditionsFrequency
Working ConditionsFrequencyWorking in Close Proximity to OthersOccasionally
Working interruptionsFrequentlyOpen Work SpaceOccasionally
Stressful situationsOccasionallyWorking in a confined spaceNot Applicable
Exposure to offensive odorsNot ApplicableExposure to a computer screen Frequently
Required uniform supplied by departmentNot Applicable

To provide equal employment, advancement, and learning opportunities to all individuals, employment and student admission decisions at Gateway will be based on merit, qualifications, and abilities. Gateway will not discriminate against any employee, applicant for employment, student or applicant for admission, in any program or activity that it operates, on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable federal law (link is external) and state law (link is external), including but not limited to Title IX, Title VI/VII, and the Wisconsin Fair Employment Act.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at 262.564.3062 (Wisconsin Relay 711) or compliance@gtc.edu.

Violations of this policy can be reported at gtc.edu/eeo (civil rights) or gtc.edu/TitleIX (sex-based discrimination and sexual misconduct).

MEDICAL INSURANCE (WCA Group Health Trust)

Hospital/surgical plan with major medical, effective first date of hire

United Healthcare Choice+

• In-Network: $1,000 Individual/$2,000 Family

• Co-Pays: Office Visits: $20; Urgent Care: $30; Emergency Room; $200; MRI $100

• Out-of-Network: $1,500 Individual/$3,000 Family, Office Visits - $40.00 Copay; then 80% coinsurance after deductible

• Co-Insurance: In-Network 90/10 to Out of Pocket Max; Out-of-Network: 70/30 to Out of Pocket Max

• Maximum Out-of-Pocket: In-Network: $1,500 Individual/$3,000 Family; Out-of-Network: $3,000 Individual/$6,000 Family

• Pre-Taxed Premiums Per Pay Period (Twice a Month): $76.48 Individual, $173.37 Family

• Prescription drug plan - $0 copay for drugs on the Value Choice Drug list; Generic $10; preferred $25; non-preferred $50.

• Vision & Hearing Exams: Benefits include annual vision exams and hearing tests.
• Use of Gateway Employee Clinic - NO copays, NO deductible, and NO lab fee. Available to employee and family members on plan.

DENTAL INSURANCE (Delta Dental)

Effective first date of hire. Pre-taxed premiums per pay period: $3.50 Individual; $9.03 Family. Preventative covered 100%, other dental services covered at 80%.

VISION INSURANCE (Delta Dental)
Optional plan available to employees working 20 or more hours per week. Deduction taken monthly. Pre-taxed premiums per month. Materials Only Plan: $4.91 Single; $12.22 Family. Comprehensive Plan: $5.25 Single; $13.08 Family

SHORT TERM DISABILITY INSURANCE (The Standard)

Optional plan available to employees working 20 or more hours per week. Deduction taken biweekly.

LONG TERM DISABILITY INSURANCE (The Standard)

Ninety (90) day waiting period before benefits become payable. 66 2/3% of salary during period of disability to be reviewed by insurance company at the end of two years. Premium paid by District.

GROUP TERM LIFE INSURANCE & DISMEMBERMENT (SYMETRA)

$1,000 of term life per $1,000 of income. Effective the first of the month following date of hire. Premium paid by District.

WISCONSIN RETIREMENT SYSTEM

The employer pays 6.5% and the employee pays 6.5% of the shares. Normal retirement benefits are based on a formula for retirement at age 65.

IRS SECTION 125 PLAN (Employee Benefits Corp.)

Employee can put pre-tax money into an account to be used toward medical/day care expenses - Flexible Spending Account. Maximum $2,850 for medical; $5,000 for childcare.

TAX DEFERRED ANNUITY: 403b or 457 are available on a voluntary basis.

HOLIDAYS: 11 paid holidays per year

CAMPUS SHUT-DOWN: The campus will be closed between Christmas & New Year's Day.

SICK LEAVE: 12 days per year cumulative to 180 days.

VACATION

Non-Faculty Exempt Employees Non-Exempt Employees

Years of Service Vacation Days (per year) Years of Service Vacation Days (per year)

0-1 1.67 prorated days per month 0-1 1 prorated day per month

1-9 20 1-4 12

10-14 23 5-9 17

15+ 25 10-14 18

15-19 20

20+ 25

SICK LEAVE

12 days per year cumulative to 180 days.

TUITION REIMBURSEMENT

Refer to Employee Handbook.

Effective 07/01/18
Revised 07/01/22