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Job Summary

UT Southwestern Medical Center is hiring for Program Coordinator, Levi Lab

The Levi Laboratory is recruiting a Program Coordinator for the Trauma Research and Combat Casualty Care Collaborative (TRC4) program in the Levi lab. This position will entail the organization and operational collaboration of the TRC4 funded grants in the laboratory. These grants cover a wide range of topics including both basic and translational science. The ideal candidate will possess strong and positive organizational skills, be responsible for data collection, grant writing updates and organization. Additionally, preferred candidates will include those who can execute basic, molecular and translational research experiments and assays, help with data analysis, data figure design and abstract, report and manuscript writing. They will be well versed in communication across multiple campuses within the UT system, and will be responsible for meeting organizations, notes and arrangements. This may entail helping scientists to travel between sites and arranging transportation, arrangements, and itineraries. This is an incredible opportunity to join a motivated and directed group of scientists and support staff and become a leader on our team.

Additional responsibilities will include:

• Stakeholder Management: Cultivate strong relationships with internal and external stakeholders, including clients, partners, vendors, and regulatory bodies, to ensure alignment and support for program objectives.
• Resource Allocation: Effectively allocate resources, including budget, personnel, and equipment, to optimize program outcomes and ensure efficient use of resources.
• Change Management: Lead change initiatives within the organization by fostering a culture of adaptability and resilience, and guiding teams through transitions to achieve desired outcomes.
• Quality Assurance: Establish and enforce quality assurance processes and standards to ensure that deliverables meet or exceed customer expectations and regulatory requirements.
• Performance Metrics: Define key performance indicators (KPIs) and metrics to measure program performance and success and use data-driven insights to identify areas for improvement and optimization.
• Continuous Improvement: Drive continuous improvement initiatives within the program by identifying inefficiencies, implementing process improvements, and fostering a culture of innovation and learning.
• Conflict Resolution: Act as a mediator to resolve conflicts and disputes that arise within project teams or between stakeholders, using effective communication and negotiation skills to find mutually beneficial solutions.
• Knowledge Management: Establish systems and processes for capturing, documenting, and sharing knowledge and lessons learned throughout the program lifecycle to facilitate future decision-making and improve organizational learning.
• Risk Management: Identify, assess, and mitigate risks and issues that may impact program delivery or outcomes, and develop contingency plans to minimize disruptions.

Experience and Education

• Bachelor degree in Business Administration, Health Care Administration, Education/Social Science, or related field, and at least five (5) years experience in appropriate field required.
• May consider additional years of experience in lieu of education.

Job Duties

• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Plans and coordinates special events.
• Participates in conferences.
• Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures. Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
• May provide supervision to staff members.
• Other Duties: Performs other duties as assigned.

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/ This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.