Program Manager, Advancing Indiana's Non-Profit Sector (Program Management Specialist)

The Lilly Family School of Philanthropy is seeking a highly-detailed program manager for an innovative project that can help smaller nonprofits in Indiana raise more money. If you have that flexibility, care about the life-changing work of grassroots nonprofits, and are so detailed that you never lose your keys, this could be for you.

Job Summary

Department-Specific Responsibilities

• Oversees the program timeline and manage the program budget in collaboration with internal and external colleagues, implementing Asana to manage the program.
• Manages logistics for in-person trainings and meetings, including venue selection and oversight, scheduling adjunct faculty as needed, preparing and shipping course materials, processing program applications and registrations, and attending all training sessions and meetings.
• Creates high-quality program materials such as marketing materials, proposals, and reports, maintaining consistency and accuracy.
• Develops and maintains program documentation, such as attendance records and CFRE education points approval.
• Develops and implements a fundraising assistance hotline and an online resource library.
• Compiles program data and draft internal and external program reports, identifying opportunities for improvement.
• Recommends effective and efficient program policies and procedures for full program implementation following the pilot phase.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keep abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

Preferred

• Master's degree in philanthropic studies, non-profit management, education, or related field.

WORK EXPERIENCE

Required

• 2 years in related field

Preferred

• 2 years of experience in fundraising, nonprofit management, and/or professional development programming.

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure

Preferred

• Demonstrates a proven track record of successfully planning and executing events
• Ability to manage complex projects.
• Proficient in resolving complex issues and challenges through analytical thinking and creative solutions.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Some in-state travel required.

Additional Information

This position is grant funded through December 31, 2025. Renewals are contingent on the availability of grant funds.

Work Location

IU Indianapolis Campus

301 University Boulevard

Indianapolis, Indiana 46202

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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