Project Associate for Facilities

The School of Data Science (SDS) at the University of Virginia seeks applications for a Project Associate for Facilities to serve as the organizational point of contact for all SDS facilities, including the new building at 1919 Ivy Road. This position will serve as a core part of the administrative team, reporting to the SDS Associate Dean for Administration and liaising closely with Facilities Management. Duties include:

Space Management

• Assign office/space allocations based on organizational needs.
  
• Monitor construction, installations, and improvements and provide project status updates to leadership and plan and manage maintenance work and renovations.
  
• Assist Administration in ongoing strategic facilities planning and analysis.
  
• Clearly articulate policy and procedure for use of space and access control to users.
  

Facilities Management

• Conduct meetings with Zone Coordinator to discuss facility-related matters.
  
• Maintain internal form for submitting facilities requests.
  
• Submit work orders to Facilities Management for various maintenance requests.
  
• Manage the Facilities Budget in coordination with the Office Manager.
  

Meeting room coordination

• Approve requests for meeting space in SDS spaces.
  
• Maintain a working knowledge of technology in meeting rooms and provides back-up support to users as needed
  

Access Control

• Manage swipe access permissions for buildings and offices, adding and removing as needed.
  
• Track the distribution and return of office keys.
  

Emergency Planning

• Update emergency plan annually to ensure readiness.
  
• Collaborate with emergency response and stakeholders to refine emergency procedures.
  

Event Setups

• Work in coordination with unit contacts to facilitate event setups.
  
• Oversee student workforce for adjusting and arranging spaces to meet the needs of events, units, and the school.
  

Required Qualifications:

• Bachelor's degree and at least two (2) years of experience. An additional four (4) years of experience may be considered in lieu of a degree.
  
• Superlative people and professional-level communication skills, both written and verbal, and demonstrated experience of working with individuals from a variety of backgrounds
  
• Ability to manage project finances, including budget management, and proposal writing
  

Preferred Qualifications

• Demonstrated excellence with problem solving
  
• Strength and experience in working on collaborative decision teams
  
• High proficiency in Microsoft Office Suite and One365/ Sharepoint / Teams
  

Anticipated Hiring Range: $55,000-$65,000

The selected applicant will be required to complete a background check prior to their first day of employment per university policy.

TO APPLY:

Please visit UVA job board: https://jobs.virginia.edu/us/en/ and search for "R0063141"

Complete an application online and attach:

• Cover letter to include your interest in the position and your knowledge, skills, abilities, and experiences
  
• Resume or CV
  

PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search "Find Jobs\