Project Coordinator II - 1.0 FTE - Strategic Project Management Office

Posting Timeline

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period. First review of applications will begin September 27, 2024.

Position Details

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice. To learn more about Portland Public Schools, please visit the District website: here .

BASIC FUNCTION:

Coordinate project and management activities to ensure the delivery of a variety of projects and programs by supporting the development of project goals, expectations, resources and timelines affecting the Strategic Project Management Office and the district’s ability to achieve objectives. Represent executive leadership views for the implementation of projects and program solutions to achieve goals and communicate expectations in relation to projects.

REPRESENTATIVE DUTIES:

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Manage the execution of project activities from implementation to close-out. Lead project meetings, often representing executive leadership, to review project status and communicate expectations to project team members.
  
• Coordinate tasks of project teams composed of staff, vendors and/or contractors to execute project implementation plans and monitor work performance, payments and other related activities; facilitate and/or lead project team meetings and discussions to arrive at consensus and document decisions.
  
• Consult with project or program sponsors, stakeholders and steering committees to ensure that plans meet expectations and support the achievement of project or program objectives; obtain input from organizational partners and external resources as required.
  
• Oversee project operations, through routine client communications and consultations, risk mitigation, issue resolution, and progress and status reporting; prepare project status reports by collecting, analyzing and summarizing information and trends.
  
• Track action items and deliverables and evaluate project progress to ensure that project stays within the prescribed project scope, time frame, and budget, and that project results meet the intended goals, objectives, deadlines, quality standards and stakeholder expectations; communicate with project stakeholders’ regarding project status and schedules, general issues and concerns.
  
• Develop and maintain detailed, clear, complete and accessible project files and documentation in accordance with legal and District requirements.
  
• Initiate, review or approve adjustments or revisions to project plans and schedules as necessary.
  
• Implement communication plans to involve and share information and updates with stakeholders; deliver communications through presentations, written communications, and verbal updates.
  
• Serve as liaison between the Strategic Project Management Office (SPMO) and project stakeholders; coordinate project planning activities to ensure alignment of new efforts with current and planned programs and inform other teams of potential impacts to their respective areas due to project efforts.
  
• Participate in continual assessment and development of internal project management standards and processes; ensure that new standards, processes and templates are documented for future projects.
  
• Represent the District and work with a variety of community stakeholder groups; lead and participate on IT related task forces, community information and input meetings, advisory committees and similar District stakeholder partnerships.
  
• Assist in strategic planning and program management for multiple, competing projects through the prioritization of tasks, alignment of skills and delegation of resources, including technology, staff and funding as directed.
  
• Demonstrate a commitment to the Portland Public Schools Equity Initiative by developing a thorough knowledge and application of the district Racial Educational Equity Policy and other board policies; participate in staff development, in-services and trainings related to diversity, equity and inclusion in the workplace and in K – 12 education; model appropriate behaviors; develop, recommend and implement improvements to educational business practices with awareness and understanding of their impact in a racially and culturally diverse community.
  
• Perform related duties as assigned.
  

EDUCATION AND TRAINING:

• A Bachelor’s degree in Business, Project Management, Education or closely related field.

EXPERIENCE:

• Three or more years implementing programs, leading projects, and developing process improvements.

CLASSIFICATION AND SALARY:

This position is classified as a Business Operations Analyst II, Pay Grade 29, on the Non-Represented, Confidential, Professional and Management Employees salary schedule FLSA Exempt.

The Non-Represented Confidential Professional Management and Employees Salary Schedule for 260 day employees can be found here . Click here to see a full review of the classification specification.

Work Year: 260 days

Salary Range: $88,243 - $105,366

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees.Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For moreinformation about additional benefits or compensation options by employee group, please visit our website at: https://www.pps.net/Page/1635