Department-Specific Responsibilities

• Manages all aspects of medium to large projects for the Office of the Vice Provost for Finance, Administration, and Budget.
• Coordinates and facilitates efforts of cross-campus project teams.
• Collaboratively plans training and workshops with key campus partners.
• Exercises diplomacy, tact, and judgment in interacting with a wide range of campus and university constituents.
• Demonstrates appropriate discretion, and sound judgment in all projects and ensure applicable university information, data, transactions, and communications maintain appropriate levels of confidentiality.
• Works with executive level leadership on campus as well as visiting dignitaries.
• Manages a dynamic and complex calendar for the Vice Provost for Finance and Administration; requires a strong understanding of the campus, key priorities, and strategic projects to ensure the executive is spending time in the most effective and impactful ways.
• Ensures conflicting meetings are resolved in a timely manner and appropriate parties are involved to ensure that meeting outcomes are met.
• Plans and manages all aspects of training events for the office, including logistics, information collection, communications, hospitality, travel, post-event assessments, and all other tasks as needed for a successful event.
• Works collaboratively with campus partners to plan training events as appropriate.
• Manages complex and large amounts of data for projects when needed; presents data and findings in digestible format for leadership review.
• Develops project plans, analyzes project outcomes and data, and tracks, forecasts, and reports on project metrics and shortfalls.
• Creatively resolves challenges and removes barriers as needed to ensure optimal project outcomes.
• Communicates project updates in tasks, goals, and performance to VPFA and project partners.
• Helps coordinate workflows and time management for projects.
• Supports the Director of Strategic Initiatives and other team members as needed.

General Responsibilities

• Manages medium to large projects, from start to finish, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications.
• May provide guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field

WORK EXPERIENCE

Required

• 2 years of relevant experience

Preferred

• 3 years of relevant experience

SKILLS

Required

• Ability to drive multiple projects to successful completion
• Demonstrated project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Highly thorough and dependable

Preferred

• Demonstrates a high commitment to quality
• Ability to multi-task, prioritize, and pivot when needed to pressing and time sensitive demands
• Demonstrates creativity, proactiveness, and the energy to be a team player who is comfortable functioning in a fluid and dynamic environment
• Maintains a high degree of professionalism
• Excellent attention to detail
• Ability to meet tight deadlines
• Possesses the ability and flexibility to work in a fast-paced, dynamic environment
• Ability to maintain and work with highly confidential information
• Ability to learn new office technologies and systems
• Proficient in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint
• Familiarity with Sales force CRM and Qualtrics
• Ability to make independent decisions
• Ability to work well in a collaborative environment

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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