Project Support Specialist II

Primary Responsibilities and Essential Functions

Documents receipt of equipment and purchase orders in Oracle and/or Salesforce.

Tracks materials received through a complete lifecycle with Engineering, Operations, Supply Chain, Finance to Receiving.

Assists in research of invoice discrepancies (e.g. investigates invoices that do not match purchase orders), ensuring appropriate coding and validating expected.

Review project Engineering Work Packages (EWP), Building Order Materials (BOM), and Construction field notes to determine workforce required for successful deployment.

Weekly reporting.

Willingness to pivot to support cross functional teams i.e.: Hospitality Network, Blueprint RF, Convention Services, etc.

Schedule will align with business needs and could include after hours, nights, and weekends.

Leadership Competencies / Skills

Works effectively and influentially across boundary partners to achieve desired outcomes.

 

Physical Requirements (as needed)

Ability to carry and use tools and equipment. 

Adequate ability to distinguish distinct colors of wire. 

Ability to frequently bend, stoop, and crawl. 

As part of the physical requirements of the essential functions of their job, the Hospitality Staging Coordinator perform or assist with the following tasks:

Get in and out of a vehicle.

Ascend and descend a ladder while wearing a tool belt that weighs approximately 10 lbs.

Lift miscellaneous tools and products within the warehouse and vehicle racks.

Frequently sits.

Climbs ladders/stairs; performs fine motor and pinching movements; pivots with feet, bends, twists, and laterally flexes back; reaches at overhead, shoulder, knee, and floor levels; shoulder circumduction while driving (turning steering wheel); stoops, squats, crouches, kneels, crawls, and presses foot pedals; extends, flexes, rotates, and laterally flexes neck.

Stands and walks; pushes/pulls with arms and grasps with hands; reaches at waist.

 

Environmental Requirements (as needed)

Factors affecting environmental conditions will vary depending on the assigned work area and task.

Ability to climb ladders and/or utility poles and work in in high places, such as catwalks and rooftops.

Ability to work in small places, such as crawl spaces.

Ability to tolerate typical commercial controlled work environments and uncontrolled weather-related heat and cold for prolonged periods.

Ability to work outdoors and in extreme weather conditions and varying topographic, wet, dry, and hot locations.

Navigate safely in environments where loud sounds are present, i.e., horns, forklift horns, vehicle reverse warning.

Navigate safely in environments where large and fast-moving freight and freight equipment is commonly used i.e., warehouse, convention floor load in / load out




Qualifications:

Minimum

High School diploma/GED or 3 years of experience in hospitality, convention, or supply chain management.

Requires strong knowledge of Microsoft Products, Teams, etc..

Excellent interpersonal, presentation, verbal and collaborative skills to work effectively throughout the organization.

Candidate should meet physical requirements and/or limitations for equipment and uniform use (for example, ladder weight limitations – reference Physical Requirements and Environmental section above) and be able to differentiate technical devices and equipment in the field (including those which are color-coded).

Clear hearing to meet Environmental section above.

If required, a valid state driver’s license with driving record that meets Client standards.

Successfully meet (and maintain) additional background check requirements for specialized projects/services.

Able to identify key barriers/core problems and apply problem-solving skills to deal creatively with complex situations.

Willingness to work a flexible schedule as business needs dictate.

Ability to travel overnight(s) as business needs dictate.




Preferred

AS/AA or Technical Certification in related discipline strongly desired (i.e., Business, Accounting, Supply Chain).

Experience working in Supply Chain, Procurement or Warehousing.

Experience using Oracle or related account

Education: High School

Certification: AS Certification