Prospect Management and Analytics Specialist

Posting Details

Posting Details

Posting Number S12708P

Working Title Prospect Management and Analytics Specialist

Department Franklin-Deans Dev & Alumni

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Typical shift will be 8am-5pm Monday through Friday, some weekend and afterhours work may be needed.

Advertised Salary Commensurate with Experience

Posting Date 09/25/2024

Open until filled Yes

Closing Date

Proposed Starting Date 10/07/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Development/Fundraising Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This is a position of key strategic significance for the future fundraising success of the Franklin College of Arts and Science and one of extremely confidential nature. The Associate Director of Prospect Management and Analytics works with Franklin College Development & Alumni Relations staff as well as with UGA Central Foundation advancement staff. The position has three main functions that are critical to the success of the College's fund-raising efforts: Data Management/Reporting, Prospect Management, and Prospect Strategy. Activities and decisions are varied in nature, involving independent action and judgment in finding solutions that will move the entire fundraising enterprise forward. Strong partnerships with Franklin's fundraisers and leadership team, as well as with the UGA Central Foundation, are essential to the success of this role. The position involves strong analytical, synthesizing, communication, and presentation skills. The role has access to confidential donor/alumni information; demonstrated integrity and ability to build trust are integral to success. The following list of expected duties should not be considered as all-encompassing but subject to change by the Franklin College as needed to meet the goals of the Office of Development.

Knowledge, Skills, Abilities and/or Competencies

• Strong analytical and data analytical skills.
• Strong oral and written communication skills.
• Excellent memory for details.
• Strong organizational and analytical skills.
• Ethical, mature individual with proven ability to work with sensitive data.
• Ability to work on multiple projects simultaneously under strict deadlines.
• Word processing, spreadsheet and database skills in Windows environment.
• Able to work independently and in a team.

Physical Demands

• Lifting small boxes (5-10lbs).
• Work at a computer station for up to 8 hours per day.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Prospect Management:

• Strategic, comprehensive, and detailed prospect management for Franklin College to maximize giving and ensure principal, major gift, and annual giving portfolios are appropriately sized, and include high-capacity potential donors with evidence-based demonstrated interest.
• Provides prospect strategy, prospect management, and portfolio analysis for all Franklin fundraisers and assists non-Franklin fundraisers with their Franklin prospects as needed.
• Ensures that foundation and industry prospects are represented in the pipeline for the office.
• Identify proactive prospects from an alumni base of 100,000+ through skilled analyzing, interpreting, and prioritizing prospect ratings and various screening results for capacity and interest in financially supporting the Franklin College. This will include generating and segmenting lists, as well as continually mining data to identify individual leads.
• Assist fundraisers with approaches to prospect qualification, identifying potential areas of interest, possible connections to other alumni, and engagement opportunities.
• Review qualification activities to ensure outreach is high-quality, thorough, timely, and strategic.
• Provide assistance to fundraisers in evaluating when to let a prospect go, vs. when to keep trying.
• Partner with new fundraisers to develop their portfolios.
• Manage the Franklin fundraising pipeline, working with fundraisers to maintain focus on current gift opportunities while also ensuring that each fundraiser is building their pipeline for future years.
• Analyze prospect plans periodically to ensure the pipeline is accurate.
• Proactively communicate with leadership about the status of the pipeline, including concerns or significant changes.
• Partner with fundraisers to ensure the highest possible ask is planned relative to each prospect's capacity, past giving, and interests.
• Periodically review fundraisers' portfolios in detail, ensuring portfolios are balanced by stage of the development cycle, prospects are well-covered, and fundraisers are working towards appropriately sized asks. Work with fundraisers to identify strategic next steps, and to implement improvements or adjustments when needed.
• Assist fundraisers with prioritizing prospects to ensure top prospects are under timely, strategic cultivation.
• Identify opportunities to move gifts forward through collaboration with other fundraisers, whether in Franklin or outside Franklin.
• Request prospect research from the Central Prospect Research team as needed. Maximize fundraising efforts by proactively monitoring portfolios and collaborating with all Franklin fundraisers on prospect strategies at every stage of the development cycle.
• Collaborate with internal partners and leadership (dean, associate deans, directors, etc.) to prioritize prospects as needs arise. This includes prioritizing prospects for: invitations to the Franklin Sky Suite, leadership functions, other events; matching gift opportunities; custom stewardship needs, such as the Cornerstone Society, and other ad hoc needs.
• In conjunction with each fundraiser's manager, train new fundraisers on Franklin's best practices for prospect management and use of the GAIL system.

Percentage of time 60 Duties/Responsibilities

Data Management & Reporting

• Create, generate, and update all fundraising reports, using automation, assistance from Central DAR reporting to streamline the reporting process as much as possible. These reports include fundraising results, pipeline forecasts, and fundraiser metrics.
• Interpret reports for internal recipients, using metrics to inform future actions, opportunities, and areas of success or concern. Present data in the appropriate format for each audience, using metrics to motivate and guide behavior.
• Create new reports, lists, and query selections upon request, whether through hands-on query-writing or utilizing the Central IT team for purposes including, but not limited to, events, travel, solicitations, communications, etc.
• Gain and maintain an understanding of the data available through GAIL and other resources, and identify innovative uses to advance fundraising and stewardship efforts
• Serve as the liaison to the UGA Central Research teams for IT, Prospect Management, and Prospect Research.
• Serve as the internal expert on GAIL prospect management functions and data capabilities.
• Other duties as assigned

Percentage of time 40

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Meredith Metcalf

Recruitment Contact Email mmetcalf@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents