Purchasing/Accounts Payable Supervisor

Job Details

Working Title: Purchasing/Accounts Payable Supervisor
Job Class: Buyer Supervisor
Agency: Minnesota State

• Job ID: 79280
• Location: White Bear Lake
• Telework Eligible: Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/09/2024
• Closing Date: 09/12/2024
• Hiring Agency/Seniority Unit: Minnesota State / Century College
• Division/Unit: MnSCU Century Lakewood CC / MnSCU Century CTC Class/B
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift / 8:00am - 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $31.19 - $45.24 / hourly; $65,124 - $94,461 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 216 - Middle Management Association/MMA
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Position Purpose

This position is responsible for the development, management and implementation of the college's purchasing program, contract management and accounts payable. The position ensures compliance with Minnesota State policies and procedures, state statutes and federal regulations, including increasing Century's annual number of diverse vendors of color and ensuring equity of awards are presented in the overall number of contracts and buying that are awarded to by the college. This position serves as a consultant to the college for purchasing, contracting and accounts payable. The position prepares the insurance application for the college, it also manages the program throughout the year. The position also oversees all aspects of the colleges purchasing card system to ensure the college is compliant with board policies and procedures related to purchasing cards.

Position Responsibilities

• Responsible for the overall leadership and management of the college's purchasing, contracting, and accounts payable including the supervision of the staff so that College goals are met.
• Develop, administer, and manage the College's procurement program and accounts payable process, according to college and Minnesota State Colleges and Universities policies and procedures, state statutes, and federal regulations.
• Review, prepare and submit the annual insurance application for the college.
• Oversee the clinical agreement process for the college. Maintain a database of existing agreements, create, and manage new clinical agreements for clinical sites.

Minimum Qualifications ( must have at time of application )

• A bachelor's degree in accounting, finance, business administration, or a closely related field.
• Three or more years of purchasing experience including training and experience preparing and executing contracts, leasing, and general business practices.
• Experience issuing and awarding requests for proposals (RFP's).
• A minimum of three years supervising or lead work of purchasing, accounting or accounts payable professionals.
• Ability to track numerous projects and tasks simultaneously across the institution, and to make decisions independently.
• Experience and knowledge of purchasing, contracts, and accounts payable principles and techniques, and the ability to interpret, apply, and communicate college policies and procedures, as well as state/federal procurement laws and regulations.
• Skills in the areas of human relations and the ability to effectively communicate across broad and diverse constituent groups.

Preferred Qualifications (desired but not expected to have to enter job)

• Knowledge of project management techniques.
• Process improvement training.
• Knowledge of Minnesota State ERP systems: Integrated Statewide Records System (ISRS), Marketplace (Jagger) software, SWIFT, and/or Workday.

Application Details

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/en-US/Minnesota_State_Careers/job/Buyer-Supervisor_JR0000000364 .

Contact

If you have questions about this position, contact Kimberly Claggett at cf9684me@minnstate.edu or 651-779-5819 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Claggett at cf9684me@minnstate.edu .

About Minnesota State

Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 340,000+ students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 15,300+ dedicated faculty and staff focused on student success.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Notice of Annual Security Report Availability - Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety

If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-747-4000 .

Link to Century College's Non-Discrimination Statement - https://www.century.edu/about/non-discrimination-statement

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.