Receptionist, Dean's Office, College of Engineering and Computer Science

Receptionist (Administrative Associate 1 - MR03)

Dean's Office, College of Engineering and Computer Science

University of Tennessee at Chattanooga

The Receptionist is an entry-level clerical role that performs a variety of routine, standardized, well-defined tasks following standard policies and procedures. The position provides resolutions to problems that have been clearly defined and refers non-routine issues to the supervisor.

Duties and Responsibilities:

Covers the Dean's Office Hours Monday-Friday, 8:00 am - 5:00 pm; provides front-line customer service by greeting visitors, answering phones, responding to email inquiries, and distributing mail; informs supervisor of potentially controversial matters or other key issues; prepares materials for meetings as instructed; handles confidential and time-sensitive materials; and prepares correspondence.

Works alongside student office assistants; compiles and prepares documents, reports, folders, and charts; maintains office supply inventory; tracks and compiles data; researches and prepares reports as instructed' coordinates with departmental administrative associates; assists with preparing mailings; participates in and assists with special events and banquets for the Dean's Office; and assists with ad hoc organization and projects for the Dean's office

Maintains cleanliness and stock the Dean's office kitchen, storage closet, and Maytag Conference Room; prepares space for events/meetings; receives catering orders; and handles setup/cleanup prior to and following meetings, onsite retreats, and luncheons.

The ideal candidate will possess the following:

• Knowledge of related procedures and systems.
• Computer skills.
• Customer service skills.
• Interpersonal and communication skills.
• Ability to work effectively with a wide range of constituents in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Ability to use tact and discretion when dealing with a variety of issues.

Review of applications will begin September 9, 2024 and continue until the position is filled. Applications received bythis datewill receive priority consideration.

Minimum qualifications: High school diploma or GED.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.