Receptionist/Office Coordinator

General Information

Office(s): Irvine, CA

Department: Administration

Date Published: 17-Jul-2024

Salary Type: Non-Exempt

Description & Requirements

Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Irvine, California office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.

RESPONSIBILITIES :

• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Answer, screen and forward calls, providing information to callers and taking messages.
• Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain neatness at the front desk and receptionist lobby area.
• Plan, prepare for, and support internal and client meetings/events in consultation with attorneys and staff, including proficient use of the Event Management System software, Condeco.
• Place catering orders for internal and client meetings/events.
• Coordinate supply management to include ordering, receiving and tracking inventory of all office consumable products. Communicates with vendors as needed.
• Prepare offices for new hires and visitors
• Process and submit vendor invoices using Chrome River
• Prepare daily office bulletin and maintain office phone list and floor plan.
• Interact with building management regarding maintenance requests.
• Book hotel reservations for visitors.
• Coordinate and provide copying, scanning and printing services
• Assist with records management.
• Process mail.
• Other administrative duties as assigned.

REQUIREMENTS :

• Must be a self-motivated, highly organized person who is a service-oriented team player with superior written, verbal and interpersonal skills.
• Must be able to perform each essential duty satisfactorily with attention to detail.
• Excellent client service and professionalism is expected.
• Punctuality and satisfactory attendance is imperative.
• Working knowledge of various types of technology such as Microsoft Word, PowerPoint and Excel.
• Associates Degree preferred or two years of related experience and/or training; or equivalent combination of education and experience.

COMPENSATION : $47,810-$70,481 is the estimated salary range for this role in Irvine, CA. Starting salary will be determined based on qualifications and experience.

An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.

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