Receptionist/Office Coordinator

General Information

Office(s): Houston, TX

Department: Administration

Date Published: 15-Oct-2024

Salary Type: Non-Exempt

Description & Requirements

Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Houston, Texas office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.

RESPONSIBILITIES:

• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Answer, screen and forward calls, providing information to callers and taking messages.
• Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain a professional atmosphere at the front desk and receptionist lobby area.
• Plan, prepare for, and support internal and client meetings/events in consultation with attorneys and staff, including proficient use of the Event Management System software.
• Place catering orders for internal and client meetings/events.
• Coordinate supply management to include ordering, receiving and tracking inventory of all office consumable products, as well as office related invoices. Communicate with vendors as needed.
• Prepare offices for new hires and visitors.

REQUIREMENTS:

• Associate's degree preferred or five years of related experience and/or training; or equivalent combination of education and experience.
• Must be a self-motivated, highly organized person who is a service-oriented team player with superior written, verbal and interpersonal skills.
• Must be able to perform each essential duty satisfactorily with attention to detail.
• Excellent client service and professionalism is expected.
• Punctuality and satisfactory attendance is imperative.
• Working knowledge of various types of technology such as Microsoft Word, PowerPoint and Excel.
• Fluent in Spanish preferred.

An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.

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