Records Management & Access Administrator
Buffalo, New York
Employer: University at Buffalo
Industry: Policy, Compliance and Internal Controls
Salary: $65000 - $75000 per year
Job type: Full-Time
Posting Details
Position Information
Fiscal Year 2024-2025
Position Title Records Management & Access Administrator
Classification Title Senior Staff Assistant
Department Policy, Compliance and Internal Controls
Posting Number P240232
Posting Link https://www.ubjobs.buffalo.edu/postings/51391
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL3
Posting Detail Information
Position Summary
The Office of Policy, Business Compliance and Internal Controls at the University at Buffalo is seeking a Freedom of Information Law ( FOIL ) and Records Management and Access Administrator. This person must have the ability to manage the daily flow of FOIL requests and responses. This position will also manage record retention requests for the university including assisting the Records Access Officer with enforcing records management guidelines and providing direction to Record Coordinators. The candidate will also assist the Director of Policy, Business Compliance and Internal Controls in assessing and mitigating risks associated with protecting data on both electronic and physical records. In this role you will be responsible for:
The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Buffalo, to maintain the excellence of the university and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
Preferred Qualifications
Physical Demands
Salary Range $65,000 - $75,000
Additional Salary Information
Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Is a background check required for this posting? Yes
Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name Kelly Stich
Contact's Pronouns
Contact's Title Administrative Staff Assistant
Contact's Email stcih@buffalo.edu
Contact's Phone 716-645-6074
Posting Dates
Posted 07/10/2024
Deadline for Internal Applicants 07/24/2024
Deadline for External Applicants Open Until Filled
Date to be filled 10/01/2024
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
Required Documents
Position Information
Fiscal Year 2024-2025
Position Title Records Management & Access Administrator
Classification Title Senior Staff Assistant
Department Policy, Compliance and Internal Controls
Posting Number P240232
Posting Link https://www.ubjobs.buffalo.edu/postings/51391
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL3
Posting Detail Information
Position Summary
The Office of Policy, Business Compliance and Internal Controls at the University at Buffalo is seeking a Freedom of Information Law ( FOIL ) and Records Management and Access Administrator. This person must have the ability to manage the daily flow of FOIL requests and responses. This position will also manage record retention requests for the university including assisting the Records Access Officer with enforcing records management guidelines and providing direction to Record Coordinators. The candidate will also assist the Director of Policy, Business Compliance and Internal Controls in assessing and mitigating risks associated with protecting data on both electronic and physical records. In this role you will be responsible for:
- Coordinating the FOIL process from the initial receipt of the request through providing a timely, comprehensive response that is in compliance with the FOIL law. Including collaborating with campus departments to identify and obtain responses in a timely manner.
- In consultation with Human Resources, responds to unions for any request made pursuant to the Taylor Law.
- Support a records management program that ensures data security and compliance with records management requirements.
- Provide consultation for departments regarding records management concerns and encourage annual record maintenance across campus.
- Participate in or initiate policy development when necessary and appropriate as a subject matter expert.
- Remain up to date on current legislation or events related to Records Management and FOIL .
The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Buffalo, to maintain the excellence of the university and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
- Bachelor's Degree with 2 years of experience. A combination of education and experience will be considered in lieu of the requirement
- Knowledge of Microsoft Office Products
- Strong written and oral communications
- Excellent attention to detail and organizational skills
- The ability to manage multiple time-sensitive projects, and to coordinate with various parties to help complete them
Preferred Qualifications
- 2 + years of experience with legal, compliance operations and/or document management (strongly preferred)
- Paralegal experience
Physical Demands
Salary Range $65,000 - $75,000
Additional Salary Information
Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Is a background check required for this posting? Yes
Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name Kelly Stich
Contact's Pronouns
Contact's Title Administrative Staff Assistant
Contact's Email stcih@buffalo.edu
Contact's Phone 716-645-6074
Posting Dates
Posted 07/10/2024
Deadline for Internal Applicants 07/24/2024
Deadline for External Applicants Open Until Filled
Date to be filled 10/01/2024
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Will you have a Bachelor's degree by the time of hire?
- Yes
- No
- * Please indicate your current employment affiliation with the University at Buffalo.
- Faculty
- Faculty Student Association (FSA)
- Research Foundation Employee
- State Classified
- State Professional
- UB Foundation
- TA/GA
- Student
- No Current Employment Affiliation
- * How did you first hear about this employment opportunity?
- AcademicKeys.com
- CareerExposure.com
- CareerWomen.com
- Chronicle of Higher Education
- DiversitySearch.com
- GoogleJobs.com
- HERCjobs.org
- HigherEdJobs.com
- IMDiversity.com
- Indeed.com
- LinkedIn.com
- MBACareers.com
- Conference
- Personal Referral
- UBJobs.buffalo.edu
- Other
- * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
- Yes
- No
Documents Needed To Apply
Required Documents
- Cover Letter
- Resume
Created: 2024-08-22
Reference: P240232
Country: United States
State: New York
City: Buffalo
ZIP: 14208