Recruitment & Compliance Specialist

Job Summary:
The Libraries' HR team provides HR, payroll and benefit services to approximate 210 staff and 400 student employees. We are a small team, and this provides us with the opportunity gain experience in a broad range of job duties, play an active role in HR projects and committees, build leadership skills through new opportunities, and support each other's work.

This position is responsible for the employee life cycle within the organization and acts as the subject matter expert for recruitments within the Libraries. This work also includes onboarding new employees, managing job and pay changes, contributing to policy changes, project implementation, and coordinating performance management and compliance training requirements according to campus expectations. Finally, this position is the main contact for payroll and student hiring, directing this work for the rest of the team.

The UW-Madison Libraries are committed to the pursuit of excellence in teaching, learning, research and service by supporting and maintaining inclusive working and learning environments where all can flourish, and that value the unique contributions of students, faculty and staff from a broad range of perspectives, backgrounds, beliefs, and cultures.
Responsibilities: Interprets, advises, and serves as a consultative resource to schools/colleges/divisions on strategy, policies, procedures, statutes, laws, and other human resources services to ensure compliance in accordance to policy and law.

• 20% Serves as a consultative Human Resources resource and liaison. Interprets, advises on, applies and disseminates complex policies, procedures, and options to leadership and employees; and recommends best strategies according to established objectives and goals
• 15% Facilitates and processes complex transactions and programs according to established policies and procedures
• 15% Audits human resources reports to ensure compliance with established policies and procedures
• 10% Develops and implements processes and procedures for one or many various HR functions such as employee trainings, recruitments, compensation, and payroll
• 10% Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities
• 10% Contributes to the development of strategic plans and directs staff implementation of initiatives in alignment with strategic goals
• 15% Prepares and audits standard work unit payrolls. Completes payroll transactions, including student hires and changes, according to policies and procedures.
• 5% Leads and/or participates in committee work at the unit, division and campus levels.

Tasks:

• Manages the recruitment process and acts as the subject matter expert for search committees
• Manages payroll and student hiring processes for the division
• Manages the lifecycle or an employee's experience with the organization from hiring to separation
• Coordinates the performance management process and compliance with campus and division employee training expectations
• Supports division needs in Worker's Compensation and Unemployment
• Manages parking processes for the division
• Contributes and executes division level trainings as directed
• Contributes to the implementation of large-scale campus and division projects
• Demonstrates commitment to fostering an inclusive working and learning environment where all can flourish, with experience supporting programmatic efforts to engage a broad range of perspectives, backgrounds, beliefs, and cultures.

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree
Qualifications:
Required
- Experience with HR practices, basic payroll, and leave accounting
- Ability to manage multiple tasks in a fast-changing environment
- Ability to break down complex concepts and issues for a diverse audience

Preferred
- Experience processing payroll for University of Wisconsin employees
- Experience independently managing the recruitment process for hires
- Knowledge of policies and procedures related to performance management and compliance expectations for University of Wisconsin employees
- Ability to facilitate meetings to achieve goals and initiatives
- Effective communications skills in one-on-one and in group settings.
Work Type:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $63,000 ANNUAL (12 months)
Depending on Qualifications
Additional Information:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
How to Apply:
A cover letter and resume are required. Contact Melissa Ortiz (melissa.ortiz@wisc.edu) for more information. All applications must be submitted through the Jobs at UW applicant system. Click on 'Apply Now' to submit your materials. References will be collected from finalists at the time of the interviews.
Contact:
Melissa Ortiz
maortiz2@wisc.edu
608-890-1759
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
HR Business Partner(HR008)
Department(s):
A49-GENERAL LIBRARY/ADMINISTRATIVE SERVICES
Employment Class:
Academic Staff-Renewable
Job Number:
306603-AS