Regional Payroll/Time Specialist

Description: Job Summary:

To ensure accurate and timely coding of assigned employee timecards using a variety of reporting systems while following labor contracts, Kaiser policies and existing laws.

Essential Responsibilities:

• Process timecards bi-weekly to ensure accurate coding for assigned employees.


• Applies documented labor codes to correct departments.


• Follows contract language and applies the correct pay practices.


• Advises management on appropriate timekeeping practices based on the payroll status of the employee.


• Works with designated leaders to resolve employees timekeeping discrepancies.


• Assists in clarifying payroll policy and procedure when it is absent from contract language.


• Audits, and validates timecard data against multiple reporting systems to ensure all information is accurate.


• Resource for designated timekeeping program; participates in timekeeping in-services/training of staff and designated leaders, and act as timekeeping program super-users for region.


• Timekeepers are a resource to designated leaders, and employees (as directed), serviced by the regional staffing office for time keeping questions, clarification, and education.


• Process, track and validate through comparison and investigation; all manually reported information.


• Work with appropriate level of management to correctly apply sick leave codes.


• Tracks PSL eligibility and usage in conjunction with contract language and KP policies to stay compliant with Oregon sick leave laws.


• Research, validate and, process prior pay period adjustments including negative adjustments


• Receives, and responds to emails daily.


• Timekeepers are responsible for requesting any additional information as necessary to complete the timecard or prior pay period adjustment.


• Timekeepers are responsible for reporting patterns of misuse of the timekeeping system/process to the designated leader.


• Analyzes, prepares, and inputs payroll data for union employees timekeeping as assigned.


• Utilizes automated timekeeping system to produce accurate and timely payroll.


• Produce reports as directed by supervisor/manager.


• Partners with National Timekeeping and leave management vendor for proper timecard coding.


• Ensures differentials are coded according to contract. May need to escalate to National to record on the backside of timecard.


• Collects data for potential grievances as directed by supervisor/manager.


• Submit electronic TIME Employee Add/Change Form as needed.


• Following current Union guidelines and contract changes to ensure correct coding of timecards.


• Oversees diverse and complex work status changes, work patterns, FTEs, and employee groups in designated timekeeping systems.


• Act as support/subject matter expert to designated leaders.


• The NW Regional Payroll/Timekeeping will train new NW Regional Staffing/timekeeping employees.


• All other duties as assigned that are consistent with the NW Regional Payroll/Time Specialist job scope.

Basic Qualifications:
Experience

• Minimum two (2) years of experience in timekeeping/payroll and/or staffing within last 5 years.


• Minimum two (2) years experience in general office procedures.


• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

• N/A

License, Certification, Registration

• N/A

Additional Requirements:

• Knowledge
• Knowledge of office-equipment and tools.
• Microsoft Office or comparable programs.
• Automated timekeeping.
• Skills/Abilities
• Ability to prioritize and manage multiple tasks and conflicting demands for service simultaneously.
• Ability to make and communicate decisions and act in high-pressure situations with tact,
• diplomacy, and respect.
• Ability to access and use various data sources simultaneously.
• Effective communication skills in person or via approved technology.
• Able to read/write/speak English fluently.
• Understand military time.
• Excellent analytical and problem-solving skills.

Preferred Qualifications:

• Work in a Union environment.
• Working knowledge of Kaiser Permanente.
• Math/accounting skills.
• Ability to read and understand Union Contracts.
• Timekeeping System Knowledge.
• Associate Degree or three (3) years comparable timekeeping/payroll experience which demonstrates the ability to perform the duties as described (ie: accounting, math or related subjects: payroll processing).

Primary Location: Oregon,Clackamas,Kaiser Sunnyside Medical Center
Scheduled Weekly Hours: 1
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Call-in/On-Call
Job Type: Standard
Worker Location: Remote
Employee Status: Regular
Employee Group/Union Affiliation: W06|SEIU|Local 49
Job Level: Individual Contributor
Department: Sunnyside Medical Center - Admin Supp-Nursing Staff Ofc - 1001
Pay Range: $29.61 - $35.52 / hour The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: No
Remote: Work location is the remote workplace (from home) within KP authorized states. Worker location must align with Kaiser Permanente's Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest

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