Registrar and Collections Manager

Posting Details

Posting Details

Posting Number S12562P

Working Title Registrar and Collections Manager

Department Franklin-Anthropology

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

M-F, 8am-5pm

Advertised Salary Commensurate with Experience

Posting Date 08/22/2024

Open until filled Yes

Closing Date

Proposed Starting Date 10/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Museum Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Master's in Museum Studies, Anthropology, or related disciplines and ten years experience in a museum or collections repository, specifically with accession documentation and database management, and GNAHRGIS.

Position Summary

This incumbent will assist the Laboratory of Archaeology's Director in registrar activities and will be responsible for the registration of collections (physical and digital) in the Laboratory of Archaeology and Georgia Archaeological Site File. This individual oversees the informational management and implementation of policies and procedures for the collections (physical and digital) including processing, organization, and maintenance of collection submittals, donations, loan agreements, research requests, destructive analysis, and will function the principle contact for internal and external elements of acquisitions, deaccessions and loans to the collection with an emphasis on logistics, documentation, and risk management.

Knowledge, Skills, Abilities and/or Competencies

• Excellent written and verbal communication skills
• Interested and able to work with others in a team environment.
• Strong organizational and troubleshooting skills; able to adapt to change.
• Able to work independently on complex tasks.
• Understanding of current computer technologies

Physical Demands

• Sitting at a desk for long periods of time and working at a computer.
• Lift file boxes that may weigh up to 40 pounds.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? No

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

• Process (including physical and digital archiving), organize, and maintain collections registration activities, plan registration activities, process new collections (including working with external agencies to submit collections), incoming and outgoing loans (loan renewals as well), research agreements, transfers, and other related accessioning, deaccession activities and overall maintenance of all collection documentation.
• Assess all documentation to ensure it follows best practice and work with the Director to change policy and procedure accordingly.

Percentage of time 40 Duties/Responsibilities

• Oversees and maintains registration information by adding information within the Laboratory's database system and ensure linkage across all physical and digital collections. Assist the Director and Laboratory staff with maintaining and providing an up-to-date inventory of the collection.
• Prepares annual evaluation reports on accessioning activities.

Percentage of time 30 Duties/Responsibilities

• Assist the Director and Laboratory staff to develop and maintain procedures and systems for assessing condition of collections such as overseeing the incoming and outgoing collections, incorporating condition reports, etc. to ensure the best practice for care.
• Such as condition reporting and evaluating conservation treatment.
• Maintains the insurance documentation within the university and all associated documentation.

Percentage of time 20 Duties/Responsibilities

• Assists the Director and Laboratory staff in monitoring contracts and grant budgets as they relate to new and existing accessions and producing monthly assessments to ensure optimal performance.
• Regularly updates, forecasts, and monitors expenses, ensuring performance to budget.
• Assist the Director with development of outreach and social media strategies, planning of outreach campaigns and events, managing outreach marketing and resources, giving museum and school trip tours, and assisting with outreach activities such as monitoring teaching trunks.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Amanda Thompson

Recruitment Contact Email arobthom@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents