Registry Program Coordinator

One of our large clients is seeking a program coordinator to support coordinating program management activities by performing tasks related to data tracking, analysis, and implementation of results that meet the goals/objectives of the department.

Responsibilities include:

Coordinate multiple projects designed to strengthen existing registry procedures and expand outcome measures within the Registry.

Provide input into the design of projects as part of the Registry team.

Support the creation, review, and updating of program-related processes and documentation of standard operating procedures.

Facilitate communications in live meetings, presentations, and email/written materials.

Build and maintain strong working relationships with the client and global partners to attain project goals and facilitate productive collaboration.

Liaise with other members of our client and its collaborators to ensure alignment of initiatives with institutional and departmental strategic plans and regulations

Coordinate and facilitate in-person and online meetings and workshops, including logistics and creating supporting materials.

Support Registry educational and training-related activities.

Assist with grant and protocol writing, literature searching and synthesis, and IRB (Institutional Review Board) preparation.

Research, document, and disseminate relevant information, including preparing and delivering presentations and reports.

Support the development of project and grant budgets related to the registration program through grant writing and the budgetary and submission processes.

Support administrative and technical Registry Program-associated tasks.

List any requirements unique to this position in this department.

Administer one or more programs or projects.
Define program or project requirements, identify interdependencies with internal or external departments or service providers, and coordinate to receive their input.
Develop communications regarding the program or project; Develop project plans and/or programmatic process.
Develop and track metrics, provide complex data analysis & interpretation and develop program related reports.
Make recommendations for program or process improvements by providing inputs for systemic changes to program or project management processes for better planning, scope management, and risk prevention.
Support the design and implementation of policies, process and procedures.
Develop process for execution of program initiatives.
Engage with program management teams internally and vendors externally for coordination.
May mentor less experienced team members.
Perform other duties as assigned to meet the goals and objectives of the department and institution.
Maintains regular and predictable attendance.

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Required Skills & Experience

Bachelors degree
3+ years of experience

Nice to Have Skills & Experience

Masters degree
Fluency in a second language
Significant experience working with project planning tools (e.g., MS Project, Microsoft SharePoint, ServiceNow, Smartsheet, Clarity, Planview, MS Office)
Experience in population-based registries / healthcare research

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.